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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 16, 2024
SUBJECT:
A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Sugar Grove Township Road District for the resurfacing of Prairie Street.
PURPOSE:
This Intergovernmental Agreement (IGA) will allow the Illinois Department of Transportation (IDOT) through a federally funded project under design by the City, to resurface a section of Prairie Street under the jurisdiction of Sugar Grove Township Road District (Township), and for the Township to pay the City for the construction and construction engineering costs.
BACKGROUND:
The project will resurface Prairie Street from the west City limits to Randall Road. The project is in the Kane-Kendall Council of Mayors (KKCOM) active program and has federal funds secured for construction and construction engineering.
The City has been performing Phase 1 and Phase 2 Engineering in-house. The project CIP is GB160 and the local share is anticipated to be Motor Fuel Tax (MFT). The project is targeting a late 2024 IDOT letting with construction to take place in 2025.
DISCUSSION:
The Township jurisdiction on Prairie Street is from just east of Barnes road to west of Meadowsedge Lane. The project as originally scoped would have had an omission through the Township jurisdiction. During the Phase 1 process, the City coordinated with the Township and the Township indicated that they would like their portion paved as a part of this project.
In the next couple of months, the typical Phase 3 agreements that accompany these types of federally funded projects (Joint Funding Agreement for State-Let Construction Work & Construction Engineering Agreement) will be presented to City Council for approval. This IGA needs approval at this time due to the federal funding and IDOT processes, which require the IGA to be approved before the project letting.
Through coordination with KKCOM, City staff confirmed that the Township portion of the project is federally eligible, and there are enough additional federal funds available to fully fund both the City portions and Township portions at 80/20 (80% federal, 20% local). However, those additional federal funds are not yet officially approved at this time. The Township indicted that if needed, they would pay for 100% of the costs within their jurisdiction. Since this IGA needs to move forward before that additional federal money will be officially approved, the language in the IGA tries to convey what is current and what we think will happen with the funding in the future.
The amount to be reimbursed will be based on actual construction quantities, actual construction engineering costs, and amount of federal funding received. The IGA is included as Exhibit A which further details the agreement.
IMPACT STATEMENT:
Construction on this project is scheduled to take place in 2025.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Sugar Grove Township Road District for the resurfacing of Prairie Street.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, (it is necessary and desirable to resurface Prairie Street; and
WHEREAS, the City is actively moving forward a federally funded resurfacing project on Prairie Street (Section No 23-00367-00-RS); and
WHEREAS, the Sugar Grove Township Road District has requested that the resurfacing of a certain section of Prairie Street under their jurisdiction (from just east of Barnes road to west of Meadowsedge Lane) be completed in conjunction with the CITY’s planned improvements as described in the Intergovernmental Agreement ("Exhibit A").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Intergovernmental Agreement between City of Aurora and Sugar Grove Township Road District for the resurfacing of Prairie Street, attached hereto and incorporated herein, as "Exhibit A" is hereby approved.
BE IT RESOLVED, that the Mayor and City Clerk are authorized to execute the Intergovernmental Agreement in “Exhibit A” or any document that substantially and materially conforms to the provisions set forth in “Exhibit A” on behalf of the City.