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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: May 14, 2019
SUBJECT:
A resolution to reject all bids for DSC 2nd Floor Bridge - Plumbing
PURPOSE:
City staff feels that it is in the best interest of the City to re-bid this project.
BACKGROUND:
Proposed improvements to the bridge area will complete the renovation of the first and second floors of the DSC building, leaving only the basement unfinished. In an attempt to save money compared to the hiring of a General Contractor (as was done on previous renovations to the building), the City has elected to contract specific trades and tasks, including demolition (recently informally bid out, awarded, and completed), carpentry (recently informally bid out and awarded), flooring, mechanical (HVAC), electrical, plumbing, painting, and low voltage cabling and other IT infrastructure.
A Request for (formal) Bids was published for new Plumbing infrastructure (including heat taping of existing sanitary collection line under bridge).
DISCUSSION:
Two bids were received in response to the Request for Bids and read aloud on May 8, 2019. One of the two bids received was disqualified due to the respondent not attending the mandatory pre-bid meeting. This resulted in only one qualified bidder whose bid exceeded the estimated budget for plumbing on this project.
Based on the lone qualified bid received exceeding the project budget, City staff is recommending that all bids be rejected and the project be immediately re-bid with a reduced scope. The scope reduction would include the temporary elimination of the heat taping of the existing sanitary line until later this year when eminent freezing temperatures necessitate installation of the tape and the final, total cost and scope of project are quantified.
In order to protect the integrity of the bid process and in fairness to the previous bidders, a bid tabulation was not published and is therefore not included
IMPACT STATEMENT:
None
RECOMMENDATIONS:
I request the proposed resolution be adopted
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to reject all bids for DSC 2nd Floor Bridge - Plumbing.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, he project was advertised publicly and later opened and read aloud at 2:00 p.m. on May 8, 2019; and
WHEREAS, one eligible for DSC 2nd Floor Bridge - Plumbing was received; and
WHEREAS City staff feels that it is in the best interest of the City to re-bid this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to reject all bids for DSC 2nd Floor Bridge - Plumbing