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TO: Mayor Richard C. Irvin
FROM: Tim Forbes Superintendent of Streets
DATE: 6/29/2023
SUBJECT:
A Resolution for the Acceptance of Bid for the two (2) 5,000 ASTM Double Walled Tanks from Tiles in Style DBA Taza Supplies, South Holland, IL. In the price of $61,786.00
PURPOSE:
To obtain City Council approval to accept bids for two (2) 5,000 ASTM Double Walled Tanks from Tiles in Style DBA Taza Supplies.
BACKGROUND:
These two double walled tanks hold Calcium Chloride which is vital for winter operations. They were installed in 2004 and have exceeded their shelf life. Life span for these tanks is estimated 8-10 years. We currently have cracks on the outside which were observed in 2022 and repaired as a temporary fix.
DISCUSSION:
The City solicited request for proposal for Two (2) 5,000 Gallon ASTM Double Walled Tanks (Bid 23-53) and received bids from four vendors. After checking references and receiving favorable responses, the following vendor has been selected, Tiles in Style DBA Taza Supplies.
The Division of Streets will be using vendor Tiles in Style DBA Taza Supplies, South Holland, IL., and have appropriate monies for these expenditures in the following account 340-4060-431-65.05. The total amount spent for this project is $61,786.00.
This Local Preference Ordinance did not factor into the decision due to zero local bidders.
IMPACT STATEMENT:
The current tanks could fail, limiting our winter operations. Streets would not have an alternative proactive approach to snow operations. While trying to maintain a high level of service, these tanks are one of the essential parts of snow operations. If tanks were to fail further, there would be environmental impacts due to chemical leeching into rivers, streams, and sewers.
RECOMMENDATIONS:
The Division of Streets recommends the City Council approve the acceptance of bid from Tiles in Style DBA Taza Supplies.
cc: Information & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of two (2) 5,000 Gallon ASTM Double Walled Tanks, from Tiles in Style DBA Taza Supplies, South Holland, IL., for the price of $61,786.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, bids were advertised, received, and opened publicly (Bid 23-53) for two (2) 5,000 Gallon ASTM Double Walled Tanks, and:
WHEREAS, four vendors submitted proposals, bid tabulations were collected and reviewed, and Tiles in Style DBA Taza Supplies is being chosen as they were the lowest and most responsible bidder.
WHEREAS, the Division of Streets will be utilizing the accepted bid price of $61,786.00 from Tiles in Style DBA Taza Supplies; and
WHEREAS, funding for this purchase has been appropriated in account 340-4060-431-65.05.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: herby accept the bid from Tiles in Style DBA Taza Supplies, South Holland, IL, in the amount of $61,786.00, for Two (2) 5,000 Gallon ASTM Double Walled tanks for the Division of Streets., and herby authorize the Director of Purchasing to issue the necessary orders.