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TO: Mayor Richard C. Irving
FROM: L. Eric Schoeny, P.E. Superintendent of Water and Sewer Maintenance
DATE: June 29, 2021
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Standard Equipment Company for the purchase of one truck mounted pipeline inspection system for the Water and Sewer Maintenance Division.
PURPOSE:
The purpose for this resolution is to facilitate the purchase of a truck mounted pipeline inspection system to replace an existing pipeline televising camera that is obsolete and constantly in need of repair.
BACKGROUND:
The City of Aurora's Water and Sewer Maintenance Division is responsible for maintaining over 1,200 miles of storm, sanitary, and combined sewers. In order to protect the health and property of Aurora's Water and Sewer customers it is critical to have the ability to trouble shoot and pinpoint issues within the system in a timely manner. Furthermore, issues like sanitary sewage basement backups and untreated sanitary sewage leaking into waterways are considered a violation of the federal Clean Water Act.
On April 21st 2021, the City Clerk publicly opened three proposals for this purchase. Standard Equipment of Elmhurst IL is considered the low, responsive, responsible bidder in the amount of $312,000.00. R.N.O.W. Inc submitted a bid in the amoutn of $299,920.00. However the equipment proposed by R.N.O.W. does not meet the bidding specifications and has been considered non-responsive.
Local preference does apply to this bid process and Standard Equipment does have an Aurora presence, it was not the deciding factor in the selection.
DISCUSSION:
The 2021 budget contains $340,000 within account 510-4063-511.74-99 within the Water and Sewer fund.
IMPACT STATEMENT:
This purchase will help the Water and Sewer Maintenance Division diagnose issues with the City's sewer system in a timely and efficient manner which will help reduce private property damage, violations of the federal clean water act, and protect the public's health.
RECOMMENDATIONS:
Please consider adopting the attached resolution.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Standard Equipment Company for the purchase of one truck mounted pipeline inspection system for the Water and Sewer Maintenance Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, on April 21st Aurora's City Clerk publicly opened and read out loud three bids for the purchase of a truck mounted pipeline inspection system; and
WHEREAS, the bid from Standard Equipment Company of Elmhurst Illinois in the amount of three hundred and twelve thousand dollars was deemed to the lowest responsive responsible bidder; and
WHEREAS, the 2021 budget provides $340,000 for this purchase in account 510-4063-511.74-99 within the Water and Sewer Fund; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to enter into an agreement with Standard Equipment Company in the amount not to exceed three hundred and twelve thousand dollars ($312,000.00) for the purchase of one truck mounted pipeline inspection system.