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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: May 28, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with McGinty Bros., Inc. for Native Plantings Landscaping Maintenance in the amount of $88,036.00.
PURPOSE:
To re-establish and maintain specific Native Plantings areas around the City by awarding a Landscaping Maintenance contract to McGinty Bros., Inc., 3744 Cuba Road, Long Grove, IL, 60047 in the amount of $88,036.00.
BACKGROUND:
There are various native plantings areas around the City which require recurring controlled burns, mowing, herbicide application, and supplemental seeding outside of the scope of routine landscaping and existing contracts.
The City published a Request for Bids to obtain costs from qualified landscape maintenance contractors. The scope of services requested in the RFB was based on site specific recommendations provided by the contractor which most recently provided these services. Due to a company restructuring, this contractor no longer provides these services and did not submit a bid in response to this RFB.
DISCUSSION:
Bids for the Native Plantings Landscaping Maintenance were received from three contractors (see attached bid tabulation). The apparent low bidder McGinty Bros., Inc., 3744 Cuba Road, Long Grove, IL, 60047 in the amount of $88,036.00. This contract will be funded using account 280-1852-512.81-90 (CIP B049).
The contract is to be for one year with the option of two 1-year extensions, upon mutual agreement with the City and McGinty Bros.
Local preference does apply, however there was not a local vendor who submitted within 5%, per the ordinance.
IMPACT STATEMENT:
The re-establishment and maintenance requested in this bid will serve to beautify the designated areas throughout the City by eliminating weeds, keeping grasses properly mowed, and encouraging the growth of native flowers, plants, and grasses.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with McGinty Bros., Inc. for Native Plantings Landscaping Maintenance in the amount of $88,036.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Three bids for Native Plantings Landscaping Maintenance were received; and
WHEREAS, McGinty Bros., Inc., 3744 Cuba Road, Long Grove, IL, 60047 was the lowest qualified bidder in the amount of $88,036.00; and
WHEREAS, the contract will be for one year with the option of two (2) 1-year extensions upon mutual consent; and
WHEREAS, funding will be provided from account # 280-1852-512.81-90 (CIP B049).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into an agreement with McGinty Bros., Inc. for Native Plantings Landscaping Maintenance in the amount of $88,036.00.