cover
TO: Mayor Richard C. Irvin and City Council
FROM: Jason Bauer, Assistant Director of Public Works
DATE: April 4, 2023
SUBJECT:
To authorize the Director of Purchasing to enter into a contract with TAT Enterprises in the amount of $112,832.00 for the resurfacing of Lot A in Ward 2.
PURPOSE:
To resurface Lot A located at the northwest corner of the intersection of Spruce Street and River Street.
BACKGROUND:
The City performs ongoing annual maintenance of all the public use parking lots throughout the downtown. Usually this consists of sealcoating and restriping, however in the case of Lot A, sealcoating is not an option due to the condition of the lot and the level to which it is deteriorated. It is anticipated that Lot A will be utilized more this year than in years past, as construction activities are anticipated on both sides of the river. Resurfacing the lot will improve not only the aesthetics but will make the parking lot safer for vehicle and pedestrian traffic.
This contract also includes patching in Lot Q, which is located at the southwest corner of Water and Benton Streets. Both parking lots are circled on the attached downtown parking lot map.
DISCUSSION:
This project was advertised publicly, with bids due, opened and read aloud at 2:00 p.m., April 4th 2023. Of the five bids received, the lowest responsible bid was submitted by TAT Enterprises, Marengo, IL in the amount of $112,832.00.
It was anticipated that this lot could be sealcoated, which is significantly less expensive than resurfacing. With the change in scope to a more expensive rehabilitation approach, a budget transfer will be needed to award this project.
This project was subject to the Local Preference Ordinance, but the lowest Aurora contractor was outside the percentage allowed to match.
A budget amendment has been submitted to account 520-4432-437.38-05 to fund this project.
IMPACT STATEMENT:
While most of the activities will be contained within the lot, there will be times where traffic is impacted for short periods of time at the entrances on Spruce, Cedar and River Streets. It is anticipated that the lot will be closed for approximately 2 weeks while the work occurs.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to enter into an agreement with TAT Enterprises in the amount of $112,832.00 for the resurfacing of lot A in ward 2.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City performs ongoing maintenance of the parking lots in the downtown area on an annual basis, and
WHEREAS, Lot A is in poor condition and needs to be overlaid this year to safely provide service to visitors to the downtown, and
WHEREAS the project was advertised publicly and bids were received, opened and read aloud at 2:00 p.m. on April 4, 2023, and
WHEREAS of the 5 bids received, TAT Enterprises submitted the lowest bid in the amount of $112,832.00, and
WHEREAS a budget amendment to account 520-4432-437.38-05 has been submitted to fund the project, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to enter into a contract with TAT Enterprises in the amount of $112,832.00 for the resurfacing of Lot A in ward 2.