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TO: Mayor Richard C. Irvin
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: November 22, 2021
SUBJECT:
Resolution to award a contract for the Fox Valley East Ground Storage Tanks Rehabilitation project in the amount of $2,651,176.00 for the Water Production Division
PURPOSE:
To obtain City Council approval to award a contract to Tecorp, Inc., 2221 Muriel Court, Joliet, Illinois 60433 (Tecorp) for the Fox Valley East Ground Storage Tanks Rehabilitation project for the Water Production Division (WPD) in an amount of $2,651,176.00.
BACKGROUND:
The Fox Valley East Booster Station site (FVE), located at 3244 Richland Court, Aurora, Illinois, has been in operation for approximately 45 years and provides water service and pressure to the city's High Pressure System.
The FVE site includes the Fox Valley East Booster Station building, an existing deep well (Well # 22), and four (4) potable water ground storage tanks. The four tanks are of a welded steel construction with column and rafter supported roofs. The two southern most tanks are each 1.0 million gallons, constructed in 1974, with the most recent painting in 1998. The two northern most tanks are each 1.1 million gallons, constructed in 2000, with the most recent painting in 2001.
As part of the WPD's regular tank inspection program, evaluations of all four tanks were performed by a specialty water tank inspection company in September and November 2018. A report for each individual tank was provided and presented the findings of the tank's evaluation. All four tanks were deemed to need various levels of recoating, repairing, corrosion protection improvements, OSHA and EPA safety improvements, and other maintenance needs.
As such, it was identified that a rehabilitation project for all four tanks was needed. Accordingly, the WPD hired Engineering Enterprises, Inc. (EEI) to perform the necessary design, project administration, and construction observation professional services necessary to complete the project.
DISCUSSION:
The contract to perform the rehabilitation work was publicly advertised on October 10, 2021 (Bid No. 21-73) and bids were opened on November 10, 2021. A total of four (4) bids were received and a bid tabulation is attached.
The total range of bids received (for selection of Alternates B & D for all bids) is from $2,651,176.00 to $4,290,163.84. EEI provided an engineer’s estimate of $4,331,000.00 for this project. This estimate is significantly more than the lowest bid amount. Even with only four bids received, due to the tight grouping of the three lowest bids (within $353,824 or 13% of the lowest bid amount), the WPD believes the bids accurately and fairly reflect the probable construction cost for this project.
Tecorp submitted the lowest, responsive, responsible bid, in the amount of $2,651,176.00. EEI has stated that Tecorp has completed numerous tank rehabilitation projects with a similar scope of work and are qualified to complete this project. Therefore, the WPD recommends Tecorp as the lowest responsive, responsible bidder for this project.
The Local Preference Ordinance did apply to the bid, however did not impact the decision since no local vendors submitted.
The WPD requested funding in the 2020 Capital Improvement Program to complete this work via CIP #I047 which was approved, and funding was provided in the 2020 budget. Due to the global pandemic in 2020, the project was postponed one year. Final funding to complete this project has been requested via CIP #I047 in the 2022 budget in the WPD's budget account 510-4058-511-73-05.
IMPACT STATEMENT:
Without completing this rehabilitation project, the existing capital infrastructure (water tanks) will continue to degrade and may not be able to perform their intended task.
RECOMMENDATIONS:
That a contract be awarded to Tecorp, Inc., 2221 Muriel Court, Joliet, Illinois 60433, in the amount of $2,651,176.00 for the Fox Valley East Ground Storage Tanks Rehabilitation project for the Water Production Division. It is further recommended that this matter be forwarded to the Infrastructure & Technology Committee for their review and approval.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award a Contract to Tecorp, Inc. for the Fox Valley East Ground Storage Tanks Rehabilitation project in the amount of $2,651,176.00 for the Water Production Division
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the city's four ground water storage tanks located at 3244 Richland Court Aurora, Illinois, were inspected in 2018 and found to need necessary rehabilitation, and
WHEREAS, the Water Production Division seeks to complete a rehabilitation project for all four tanks; and
WHEREAS, bids were advertised, received, and publicly opened and read on November 10, 2021, for the Fox Valley East Ground Storage Tanks Rehabilitation project, Bid No. 21-73; and
WHEREAS, Tecorp, Inc., 2221 Muriel Court, Joliet, Illinois 60433, is the lowest, responsive, responsible bidder in the amount of $2,651,176.00; and
WHEREAS, budgetary authority is granted via CIP #I047 and a portion of the necessary funds are available in the 2021 City Budget, with the remaining funding expected to be supplied via CIP# I047 in the 2022 budget in in Account No. 510-4058-511-73-05;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: subject to approval of the remaining funding being provided via CIP #I047 in the 2022 Budget, that its Director of Purchasing be and is hereby authorized to enter into a contract and issue purchase orders for the Fox Valley East Ground Storage Tanks Rehabilitation project, to Tecorp, Inc., 2221 Muriel Court, Joliet, Illinois 60433, as bid per the contract documents, in a total amount of $2,651,176.00.