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TO: Mayor Richard C. Irvin
FROM: Giovanni Santana, Superintendent of Park & Recreation
DATE: December 8, 2021
SUBJECT:
Ratification of payment and expenses to Onin Staffing in excess of $50,000, and not to exceed 60,000 for 2021
PURPOSE:
Onin Staffing has provided temporary staffing services in 2021. Due to lack of availability of seasonal staff, and overall staff shortages, the City had to use higher levels of temporary staffing than in years past, total cost exceeded earlier expectations.
BACKGROUND:
Onin staffing, located locally in Aurora at 3 N Smith St Suite 3b, has provided temporary staffing services to the City for years. Temp. services are used to augment staff during busy seasons for the Parks dept. such as spring, summer and fall. Temporary staff are used for various projects ranging from Tulip planting, Sunken Garden planting, greenhouse operations etc.
In 2020, the City went out to bid for staffing services, and was able to successfully reach agreements with four staffing agencies to use beginning in 2021
DISCUSSION:
Due to lack of availability of hiring seasonal staffing as well industry wide staffing shortages due to the pandemic, the four approved staffing agencies were unable to provide any temporary staffing during 2021.
However, Onin was able to provide staffing services throughout various points in 2021. With reduced seasonal staffing levels as well as shortages to full time staffing levels, temporary staffing was used to augment other maintenance related activities such as tree maintenance, baseball field prep and maintenance, mowing, park cleanup and garbage operations.
Yearly expenditures in temporary staffing have previously ranged from as high as $17,000 to as low as $3,900. Funds from the seasonal staffing account #101-4440-451.10-07 were used to cover the increased expenditures in temporary staffing account #101-4440-451.32-50
The vendor has no outstanding debt with the City.
IMPACT STATEMENT:
Approval of ratification will allow payment for the remainder of services rendered.
RECOMMENDATIONS:
I request ratification approval for payment of expenses to Onin Staffing.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving ratification approving payment to Onin staffing for services rendered.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Staffing agencies are used to provide staffing to assist with park maintenance related activities ; and
WHEREAS, Onin staffing is located locally in Aurora at 3 N Smith St Suite 3b, and
WHEREAS, Onin staffing has provided services exceeding the annual $50,000 threshold; and
WHEREAS, Sufficient funds were transferred in account number 101-4440-451.32-50 in to satisfy payment to Onin Staffing for costs during 2021; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve the ratification request for payments of pending expenses to Onin Staffing for providing temporary services.