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TO: Mayor Richard C. Irvin
FROM: Mark Matkovich, Assistant Chief of Services - Aurora Fire Department
DATE: April 18, 2022
SUBJECT:
Resolution authorizing the purchase of one (1) 2024 E-One Cyclone Custom Pumper Apparatus for the amount of $798,008.00 from Fire Service Inc. as well as equipment the engine will need to put the unit in service for $65,000, and $20,000 garage setup fee, bringing the total package price of $883,008.00
PURPOSE:
To purchase one (1) 2024 E-One Cyclone Custom Pumper Apparatus, from Fire
Service Inc. This purchase would be the new Engine 13, for station 13 which is projected to open in 2024.
BACKGROUND:
Aurora Fire Department has $7,100,000 budgeted over the next three years for the design and construction of station 13. In-order for Engine 13 to be up and running when station 13 opens in 2024, it needs to be ordered this year. In addition, purchase date to delivery date for some of the equipment that will go on the engine is running close to a year, so that equipment also needs to be ordered now, in order to ensure it is here when the engine is put in service.
DISCUSSION:
Fire Service Inc. is the area dealer for the Aurora Fire Departments vehicles. The City of Aurora last purchased an engine from Fire Service Inc. in January of 2019. The vehicle pricing is secured through the Houston-Area Council Cooperative Purchasing Program (H-GAC), allowing the Aurora Fire Department to purchase the engine at a group rate.
The station location study that was done in 2022 showed the need for a new fire station on the North side of I-88. The City of Aurora has property on the corner of Nan and Bilter. This property is slated to house Station 13 for the Aurora Fire Department. Station 13 will house an Engine, Ladder Truck and Ambulance.
The Aurora Fire Department station/vehicle project shows Station 13 opening in 2024.
The exact date is not known, but it could be sooner than the chart shows.
With the timetable that Fire Service Inc. has given us of 20-24 month after confirmation, Engine 13 needs to be ordered this year.
Fire Service Inc. can only hold the price for 60 days from the date of the proposal letter
due to supply chain delays and the fluctuations in material costs.
Funds to pay for this engine will be provided for in future City budgets. The exact method of financing the purchase will be determined based on the most advantageous method when the appropriate year's budget is prepared.
Payment of the engine will not be due until delivery of the unit and a decision package will be submitted for 2023 in account 255-3033-422.75-10. In addition, $20,000 will need to be budgeted in account 255-3033-422.3889 for the setup of the vehicle for a total price of $818,000. Expenses for the needed equipment for the engine are approximately $65,000 (255-3033-422.61-52). This makes the total package cost $883,008.00
IMPACT STATEMENT:
As the Aurora Fire Department expands to 10 stations in the near future, engine 13 needs to be ordered due to the 20-24 month build time after confirmation. By ordering engine 13 in advance we should be able to stay in line with the construction and station opening.
RECOMMENDATIONS:
That the Finance Committee accepts the bid from Fire Service Inc. to purchase a 2024 E-One Cyclone Custom Pumper Apparatus for the amount of $798,008.00, as well as necessary fire equipment and garage setup, with the total cost of $883,008.00
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the purchase of one (1) 2024 E-One Cyclone Custom Pumper Apparatus from Fire Service Inc., St John, Indiana in the amount of $798,008.00 as well as vehicle setup and fire equipment for a total of $883,008.00 for the Aurora Fire Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora has plans for development on the North side of I-88; and
WHEREAS, the City of Aurora has budgeted $7,100,000.00 over 3 years to build station 13, starting in 2022; and
WHEREAS, Engine 13 needs to be purchased in 2022 to stay in line with the construction and opening of station 13. Payment will be due upon delivery of Engine 13 and funds will be made available in a future City budget for the purchase; and
WHEREAS, The vehicle pricing is secured through the Houston-Area Council Cooperative Purchasing Program (H-GAC), allowing the Aurora Fire Department to purchase the engine at a group rate; and
WHEREAS, payment of the engine will not be due until delivery of the unit and a decision package will be submitted for 2023 in account 255-3033-422.75-10. In addition, $20,000 will need to be budgeted in account 255-3033-422.38-89 for the setup of the vehicle, and $65,000.00 for fire equipment (255-3033-422.61-52), for a total price of $883,008.00.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of the City of Aurora, Illinois does hereby authorize the purchase of one (1) 2024 E-One Cyclone Custom Pumper Apparatus from Fire Services, Inc., St. John, Indiana in the amount of $798,008.00, as well as necessary vehicle setup and fire equipment and does hereby further authorize its Director of Purchasing to issue the necessary orders to implement purchase of same.