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TO: Mayor Richard C. Irvin
FROM: Charlie Koch, Assistant Director of Finance
DATE: October 21, 2021
SUBJECT:
Recommendation to Accept Proposal from Parking Revenue Recovery Services, Inc. for the Division of MVPS Enforcement.
PURPOSE:
To seek City Council acceptance of the proposal for a two year contract with optional two 1-year extensions from Parking Revenue Recovery Services, Inc. (PRRS), 12385 East Cornell Ave. Aurora Co. 80014 for MVPS Parking Enforcement.
BACKGROUND:
Downtown parking enforcement requires the city to provide parking enforcement Monday through Friday 8 am to 8 pm and Saturday 8 am to 2 pm. This parking enforcement period is beyond the City's normal business hours of 8 am to 5 pm, Monday through Friday. By contracting the parking enforcement services for evening and Saturday hours, the costs is less than hiring city personnel to perform these duties. Also, contracting these services allows the City greater flexibility to revise days and/or hours of enforcement as parking issues arise. Parking enforcement services for evening and Saturdays have been contracted out for the last eight years and has worked well for the City's enforcement.
DISCUSSION:
With the current contract expiring, the City posted an invitation to bid for new bid proposals. While the bid documents were viewed from the city's website by several vendors and various bid sites, only one bid proposal was received from Parking Revenue Recovery Services. Parking Revenue Recovery Services, Inc. has been a providing the parking enforcement services for the City of Aurora over the past four years after being awarded the project back in 2017.
The vendor submitted a proposal with a modest cost increase from their 2017 proposal. The new hourly rate will be billed at $30.00, from 2017-2021 the hourly rate was $26.79.
PRRS Inc. has been providing parking services for nearly 20 years to various public and private agencies. PRRS currently provides parking enforcement services in the Chicago area with locally hired employees. PRRS has the personnel, expertise, and experience to meet our requirements.
The contract will be for a two-year term with an optional two 1-year extensions, upon mutual consent between the City and vendor.
This project was subject to the Local Preference ordinance, but it did not impact this selection.
Funds are budgeted each year in the MVPS division account 520-2533-415.32-20
IMPACT STATEMENT:
Contracted parking enforcement services will continue to keep down the costs of evening and Saturday enforcement. It will also allow the City the flexibility to adjust days or hours of coverage to address parking issues that arise or during a snow event.
RECOMMENDATIONS:
City Council approval to accept proposal from PRRS Inc. for the Division of MVPS Enforcement.
CC: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the award of a contract to Parking Revenue Recovery Services, Inc., Aurora, CO for the Division of MVPS Enforcement.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Division of MVPS Enforcement desires to hire a vendor to provide parking enforcement on-street and in city parking lots; and
WHEREAS, Parking Revenue Recovery Services, Inc. has responded to the City's invitation to bid posted with a not to exceed hourly rate of $30.00 for a two year contract with options of two 1-year extensions upon mutual consent between the City and vendor; and
WHEREAS, funding for this project is budgeted each year in account 520-2533-415.32-20.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: accept the proposal from Parking Revenue Recovery Services, Inc., Aurora, Colorado in the amount not to exceed the hourly rate of $30.00 to provide Motor Vehicle Parking Services Enforcement and does hereby further authorize its Purchasing Director to issue the necessary orders to implement purchase of same.