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TO: Mayor Richard C. Irvin
FROM: Eric Schoeny, Superintendent of Water & Sewer Maintenance
DATE: February 27, 2018
SUBJECT:
A resolution to award the 2018 Citywide Pavement Patching for Water and Sewer Maintenance to Builders Paving, 4413 Roosevelt Road Suite 108, Hillside, IL 60162.
PURPOSE:
This is an annual project that is required to patch pavement in the public right of way that was damaged in relation to utility repairs such as water main breaks and sanitary sewer repairs. Builders Paving was awarded this contract in 2017 and performed satisfactory work.
BACKGROUND:
This project was bid publicly, with an advertisement in the Aurora Beacon on January 28th, 2018. The proof of the advertisement is attached as Exhibit A. Bids were received, opened and read aloud publicly on February 14th, 2018. Two bids were received with the tabulation of those bids attached hereto and incorporated as Exhibit B. The lowest responsible bid was from Builders Paving, of Hillside, IL in the amount of $626,937.50. A copy of the submitted bid is attached as Exhibit C.
DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted for on an annual basis. $575,000 of this contract will be paid for with funds in Account Number 510-4063-511-38-38 and the remainder from Account Number 510-4063-511-73-14 (Sanitary Sewer Evaluation and Repair).
IMPACT STATEMENT:
Construction is expected to begin in late April and will continue throughout the construction season depending on the number of utility repairs that are completed. Impacts to the public will be minimal, but will consist of short term lane closures associated with the pavement repairs and in certain cases, loss of driveway access to allow adequate time for concrete to cure (when applicable).
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Builders Paving, 4413 Roosevelt Road # 108, Hillside, IL 60162 in the amount of $626,937.50 for the 2018 Citywide Pavement Patching for Water and Sewer Maintenance.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair roadways that are damaged in relation to underground utility repairs; and
WHEREAS, two qualifying bids were received, publicly opened, and read aloud on February 14th, 2018 with the tabulation of those bids attached hereto and incorporated as Exhibit B; and
WHEREAS, Builders Paving, 4413 Roosevelt Road Suite 108, Hillside, IL 60162 was the lowest responsible bidder with a bid in the amount of six hundred twenty-six thousand nine hundred thirty-seven dollars and fifty cents ($626,937.50); and
WHEREAS, the 2018 City Budget provides $575,000 for this agreement in Account number 510-4063-511-38-38 and the remainder from Account Number 510-4063-511-73-14 (Sanitary Sewer Evaluation and Repair); and.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into an agreement with Builders Paving, 4413 Roosevelt Road Suite 108, Hillside, IL 60162 in the amount of six hundred twenty-six thousand nine hundred thirty-seven dollars and fifty cents ($626,937.50) for the 2018 Citywide Pavement Patching for Water and Sewer Maintenance.