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TO: Mayor Richard C. Irvin
FROM: Matt Anslow, Support Services Chief Aurora Fire Department
DATE: June 23,2023
SUBJECT:
To retro fit the windows at Fire Station 8. This was a decision package for 2023. The work will be performed through F.H Pashen with a budget of $58,668.75
PURPOSE:
The current windows do not open at all except for 2 very small windows in the main office. There is no way to air out the station, including the bunk room, work out area, and kitchen.
BACKGROUND:
During the pandemic this issue became more than a unpleasantry, putting our members at a higher risk of transmission, due to the inability to air the station out. The bunk room only has doors at each end to ventilate it. One of the doors leads to the bay floor, this air is not supposed to be introduced to the bunk room due to increased cancer risks associated with the rigs and gear.
DISCUSSION:
The Aurora City Council approved this project as part of a decision package for the fiscal year 2023. Through the City's Job Order Contracting Services Program, F.H. Paschen, S.N. Nielsen & Associates, LLC, (R20-221) we received a quote to retrofit the existing windows. Per the JOC program, all contractors use the same RS Means scale to price the services, the City receives a 7% discount from the cost. The budgeted cost for the scope of work is $58,668.75.
Funds are available for this project in account 340-3033-422.38-05.
IMPACT STATEMENT:
This project will improve the working conditions for the firefighters at Station 8. As well as lowering the transmissions risks of air borne pathogens to the Firefighters and the public and decrease the cancer risk for the members of the Fire Department.
RECOMMENDATIONS:
I request that the City or Aurora, IL Council approves the project to retro fit the windows using F.H. Paschen through the Cities JOC program for $58,668.75.
cc: Public Health and Safety
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with F.H Paschen, S.N. Nielsen & Associates, LLC in the amount of $58,688.75 to retrofit opening windows at Fire Station 8.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the widows need to be operable for the health and safety of the public and department members; and
WHEREAS, The City's job order contracting vendor, F.H. Paschen, S.N. Nielsen & Associates LLC (R20-221, as proposed to retrofit the windows in the amount of $58,688.75; and
WHEREAS, funding for this project was approved in a 2023 decision package and the funds are available in account 340-3033-422.38-05.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into an agreement with F.H Paschen, S.N. Nielsen & Associates, LLC in the amount of $58,688.75 to retrofit opening windows at Fire Station 8.