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TO: Mayor Richard C. Irvin
FROM: Mark Matkovich, Assistant Chief of Services - Aurora Fire Department
DATE: March 08, 2022
SUBJECT:
Resolution authorizing the purchase of one (1) 2022 Wheeled Coach Ford F-550 4x4 Gas Type I ambulance for the amount of $326.903.00 from Fire Service Inc., as well as equip the ambulance with all of the necessary equipment to put the unit in service, with a total package price of $405,253.00.
PURPOSE:
To purchase one (1) 2022 Wheeled Coach Ford F-550 4X4 gas Type I ambulance, from Fire
Service Inc. This purchase would be the new Medic 13, for station 13 which is projected to open in 2024.
BACKGROUND:
The Aurora Fire Department has $7,100,000 budgeted over the next three years for the design and construction of station 13. In-order for Medic 13 to be up and running when station 13 opens in 2024, it needs to be ordered this year. In addition, purchase date to delivery date for some equipment is running close to a year, so that equipment also needs to be ordered now, in order to ensure it is here when the ambulance is put in service.
DISCUSSION:
Fire Service Inc. is the area dealer for the Wheeled Coach brand ambulance. The City of Aurora last purchased a Wheeled Coach ambulance from Fire Service Inc. in January of 2022. The Fire Service, Inc. contract with the City of Aurora contains language that allows the right to add additional units to that contract, with a guaranteed maximum mark-up (tag-on language)
The station location study that was done in 2022 showed the need for a new fire station on the North side of I-88. The City of Aurora has property on the corner of Nan and Bilter. This property is slated to house Station 13 for the Aurora Fire Department. Station 13 will house an Engine, Ladder Truck and Ambulance.
The Aurora Fire Department station/vehicle project shows Station 13 opening in 2024.
The exact date is not known, but it could be sooner than the chart shows.
With the timetable that Fire Service Inc. has given us of 14-16 month after confirmation and chassis arrival, Medic 13 needs to be ordered this year.
Fire Service Inc. can only hold the price for 60 days from the date of the proposal letter
due to supply chain delays and the fluctuations in material costs.
Funds to pay for this ambulance will be provided for in future City budgets. The exact method of financing the purchase will be determined based on the most advantageous method when the appropriate year's budget is prepared.
Payment of the ambulance will not be due until delivery of the unit and a decision package will be submitted for 2023 in account 255-3033-422.75-30. In addition, $10,000 will need to be budgeted in account 255-3033-422.3889 for the setup of the vehicle for a total price of $346,903.00. Expenses for the needed equipment for the ambulance are approximately $5,000 if expendable supplies (255-3033-422-65.26) and $63,350.00 for medical equipment (255-3033-422-65.27). This makes the total package cost $405,253.00.
IMPACT STATEMENT:
As the Aurora Fire Department expands to 10 stations in the near future, medic 13 needs to be ordered due to the 12-14 month build time after confirmation and chassis arrival at Fire Service Inc. By ordering medic 13 in advance we should be able to stay in line with the construction and station opening.
RECOMMENDATIONS:
That the finance Committee accept the tag on bid from Fire Service Inc. to purchase a 2022 Wheeled Coach, Ford F-550 4x4 gas Type I ambulance in the amount of $326,903.00, as well as necessary medical equipment and garage setup, with a total cost of $405,253.00
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the amount of $326,903.00, as well as vehicle setup and medical equipment and supplies for a total cost of $405,253.00 for the Aurora Fire Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora has plans for development on the North side of I-88; and
WHEREAS, the City of Aurora has budgeted $7,100,000.00 over 3 years to build station 13, starting in 2022.
WHEREAS, medic 13 should be purchased in 2022 to stay in line with the construction and opening of station 13. Payment will be due upon delivery of medic 13 and funds will be made available in a future City budget for the purchase.
WHEREAS, payment of the ambulance will not be due until delivery of the unit and a decision package will be submitted for 2023 in account 255-3033-422.75-30. In addition, $10,000 will need to be budgeted in account 255-3033-422.3889 for the setup of the vehicle, and approximately $5,000.00 for medical supplies (255-3033-422.65-26) and $63,350.00 for medical equipment (255-3033-422-65.27), for a total price of $346,903.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of the City of Aurora, Illinois does hereby authorize the purchase of one (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Services, Inc., St. John, Indiana in the amount of $326,903.00, as well as necessary vehicle setup and medical equipment and supplies and does hereby further authorize its Director of Purchasing to issue the necessary orders to implement purchase of same