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TO: Mayor John Laesch
FROM: Lt. Tom McNamara #910
DATE: 12/01/2025
SUBJECT:
A Resolution authorizing Purchasing or its designee to award Bid 25-177 to EAN Services, LLC (Enterprise Leasing Company of Chicago, LLC) and execute a one-year vehicle rental agreement between the City of Aurora and EAN Services LLC, with two, one (1) year extensions to provide rental vehicles for the Aurora Police Department’s use.
PURPOSE:
To secure the service of Enterprise Leasing of Chicago to provide rental vehicles to the Aurora Police Department. These vehicles would be essential for use in undercover investigations. Not having access to them would prevent effective gang and drug related operations.
BACKGROUND:
The Aurora Police Department has the responsibility to respond to a number of criminal offenses; some of which include gang activity, illegal narcotics sales, prostitution and burglaries. One proactive measure is to conduct operations utilizing undercover and unmarked vehicles in an attempt to catch offenders engaged in these types of criminal activities. Using rental vehicles in this capacity gives the Aurora Police Department personnel the advantage of operating within the location of potential, high crime neighborhoods without being easily detected. Historically, the Aurora Police Department has used rental vehicles for these reasons.
The current contract, also with Enterprise Leasing of Chicago, was for a one-year term with two optional 1-year extensions as well. The new contract would continue this format.
In September of 2025, the City published an Invitation to Bid (25-177), wherein we received a singular bid from Enterprise Leasing of Chicago.
The local preference ordinance did apply, however no local vendors responded.
DISCUSSION:
The use of undercover / unmarked police vehicles is an essential part of policing high crime locations and neighborhoods within the City of Aurora.
This is a budgeted expense of $100,000.00 for 2026 with funds drawn out of account 256-3536-421.39-03 (Asset Forfeitures | Equitable Sharing-Justice - Rental/Leases).
IMPACT STATEMENT:
The impact of having these rental vehicles is a more effective and efficient ability to police the City of Aurora and help prevent criminal activity through undercover operations and investigations. At this time there are no increased costs for the Aurora Police Department or the City, except for fuel. Maintenance and repair costs of the vehicles would be handled by Enterprise Leasing of Chicago.
RECOMMENDATIONS:
I respectfully recommend that the Public Health, Safety, and Transportation Committee approve this contract with Enterprise Leasing of Chicago as a third-party vendor to provide up to eight rental vehicles to the Aurora Police Department.
cc: Public Health, Safety and Transportation Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept the bid from EAN Services, LLC (Enterprise Leasing Company of Chicago, LLC) for a one-year vehicle rental agreement with two, one (1) year extensions for rental vehicles to be used by the Aurora Police Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police Department desires to rent approximately 8 vehicles for responding to a multitude of issues that arise in the community as well as conduct undercover operations: and
WHEREAS, this project was bid and publicly open in 2025 (25-177) with EAN Services, LLC (Enterprise Leasing Company of Chicago, LLC) submitting the most responsible bid; and
WHEREAS, the bid was published for a one-year term with two optional 1-year extensions; and
WHEREAS, the 2026 budget provides the necessary funds to pay for these rental vehicles from the Aurora Police Department account 256-3536-421.39-03
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: hereby accept the request to accept the bid for contract with EAN Services, LLC (Enterprise Leasing Company of Chicago, LLC) to a three-year rental agreement for the Aurora Police Department and does hereby further authorize the Director of Purchasing to issue the necessary orders to implement purchase of the same.