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TO: Mayor Richard C. Irvin
FROM: Robert Greene, City Traffic Engineer
DATE: October 14, 2021
SUBJECT:
Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, Phase 1 Engineering Agreement with V3 Companies, Ltd., maximum amount of $39,154.00, appropriating Motor Fuel Tax Funds, for Montgomery Road at Wisconsin Central (CN) Railway Tracks Crossing Project, MFT #20-00332-00-FL.
PURPOSE:
To execute the Local Public Agency Agreement by reserving funds for the local agency share of the project cost, approve the Phase 1 Engineering Agreement with V3 Companies, Ltd. and to appropriate Motor Fuel Tax (MFT) Funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
City supports improving bicycle and pedestrian facilities for its residents and commuters. In 2020, the City completed an off-street multi-use path along Montgomery Road, from the Waubonsie Creek Trail to Middlebury Drive, using Federal grant funds.
In 2021, the City was awarded Illinois Transportation Enhancement Program (ITEP) federal funds for a project extending the off-street path on Montgomery Road, from Middlebury Drive to IL Route 59 connecting various amenities along the way.
Building an off-street path across railroad tracks is crucial to achieve overall connectivity within and beyond the area.
DISCUSSION:
Project has received Local Rail-Highway Crossing Safety Program federal funds (2019), a 90 (federal)/10 (local) split, in the amount of $490,680.00. The total project cost is estimated at $545,200.00 with the local share being 10% of the cost ($54,520.00).
The proposed improvements include constructing an eight feet wide asphalt multi-use path on the north side of Montgomery Road, through the Canadian National (CN) Railway tracks within the railroad right-of-way. The multi-use path will eventually become part of the ITEP awarded multi-use path, connecting Middlebury Drive to IL Route 59. Other proposed improvements will involve, pavement marking, signage, railroad track crossing material, railroad gate/flasher infrastructure, circuitry and other pertinent work.
The selection of V3 Companies, Ltd. was made through a Qualified Based Selection process posted in February 2020. Seven firms submitted qualifications for the project, evaluation selection is attached.
The 2021 City budget provides the funds through the following account:
GB135 Montgomery Rd. at Wisconsin Central Rails Tracks 203 4460 431 79 99 $40,000.
IMPACT STATEMENT:
The project will provide alternate mode of transport for commuters and encourages recreational use of the amenity.
RECOMMENDATIONS:
Staff recommends execution and approval of the Local Public Agency Agreement, Phase 1 Preliminary Engineering Agreement with V3 Companies, Ltd. and to appropriate the MFT funds in the amount of $39,154.00 for section no. 20-00332-00-FL.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 1 Engineering Agreement with V3 Companies, Ltd., maximum amount of $39,154.00, and the appropriation of $39,154.00 of Motor Fuel Tax (MFT) Funds for Montgomery Road at Wisconsin Central (CN) Railway Tracks Crossing Project, MFT #20-00332-00-FL.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to enhance bicycle and pedestrian facilities through Montgomery Road at Wisconsin Central (CN) Railway Tracks Crossing Project for better connectivity and accessibility to regional, local trails and amenities on the east side of Aurora. Project limits - is located on the north side of Montgomery Road within the CN railroad right-of-way, the project is approximately 0.03 miles in length, that consists of constructing 8 feet wide asphalt multi-use path on the north side of Montgomery Road over CN railroad tracks, other improvements will involve railroad track crossing material, railroad gate/flasher infrastructure, circuitry, signage and other pertinent work. The project has a State Job No.: P-91-042-20, Federal Project No.: YDGE (720) and MFT Section No.: 20-00332-00-FL:
WHEREAS, Montgomery Road at Wisconsin Central (CN) Railway Tracks Crossing Project has been awarded Local Rail-Highway Crossing Safety Program federal funds in the amount of $490,680.00 in total (for all engineering phases (P1 & 2) including construction engineering (P3) & Construction), a 90 (federal)/10 (local) split, while the total project cost is estimated at $545,200.00 with an estimated local share of $54,520.00.
WHEREAS, the use of federal funds requires the City to execute the Local Public Agency Agreement for Federal Participation with IDOT by way of appropriating the funds in the amount of $39,154.00 (front funding Phase 1 Preliminary Engineering) of which the agreement is, attached, and
WHEREAS, a Qualified Based Selection process was followed, and seven firms submitted their proposals in March 2020. V3 Companies, Ltd. was selected to conduct Phase 1 Preliminary Engineering through the ranking system; and
WHEREAS, the use of federal funds requires the City to execute the Phase 1 Preliminary Engineering Agreement with V3 Companies, Ltd., 7325 Janes Avenue, Woodridge, Illinois 60517, by way of appropriating funds in the not to exceed amount of $39,154.00 (front funding Phase 1 Preliminary Engineering) of which the agreement is attached, and
WHEREAS, there is a need to appropriate Motor Fuel Tax (MFT # 20-00332-00-FL) funds for this project in the amount of $39,154.00 a copy of which resolution is attached for approval, and
WHEREAS, the City of Aurora 2021 Budget provides funds by way of the following account:
GB135 MontgomeryRd.atWisconsinCentralRailsTracks 203 4460 431 79 99 $40,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Local Public Agency Agreement for Federal Participation with the State of Illinois in substantially the same form as attached to this Resolution as Exhibit 'A' shall be and hereby is approved; and further
BE IT RESOLVED, that Phase 1 Preliminary Engineering Agreement with V3 Companies, Ltd., in substantially the same form as attached to this Resolution as Exhibit 'B' in the amount of thirty-nine thousand one hundred fifty-four and zero cents ($39,154.00) shall be and hereby is approved; and further
BE IT RESOLVED, that thirty-nine thousand one hundred fifty-four and zero cents ($39,154.00) of available Motor Fuel Tax (MFT) Funds, MFT Section Number 20-00332-00-FL shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Mayor and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'C'