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TO: Mayor Thomas J. Weisner
FROM: Jason Bauer, P.E., Engineering Coordinator
DATE: February 26, 2016
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into a three year agreement with Semper Fi Yard Services Inc. for the Landscape Maintenance of Stormwater Best Management Practice Areas in the amount of $11,910.00 per year.
PURPOSE:
To enter into an agreement for the landscape maintenance of four stormwater best management practice areas located throughout the City. See Exhibits A, B, C, & D for the locations of the facilities covered by this contract.
BACKGROUND:
Over the past seven years the City of Aurora has constructed various green infrastructure elements such as rain gardens, bio-swales, and bio-filtration basins throughout the City to meet the requirements of the EPA mandated Combined Sewer Overflow Long Term Control Plan. This contract will provide maintenance of the native plantings at four of the green infrastructure locations.
DISCUSSION:
On February 19, 2016 the purchasing department received two bids. A copy of the bid tabulation is attached as Exhibit E. Semper Fi Yard Services, Inc. was the lowest responsible bidder for a total not to exceed bid amount of $11,910.00 per year for a three year contract with mutual options for extension in years four and five.
Funding for the first year of this work is included in the 2016 Budget within the Stormwater Fee Fund, CIP No. B049, "Stormwater Management Facility Maintenance/Improvement" Account number 280-1852-512-81-90. This Contract is for three years; if the work performed is satisfactory and it is agreed to by both parties, this Contract may be extended annually a maximum of two times for a total Contract length of up to five years. The value of each year of the Contract will be $11,910.00.
IMPACT STATEMENT:
These stormwater best management practices are a required component of the City's EPA mandated Combined Sewer Overflow Long Term Control Plan. In order to ensure that the stormwater best management practices function as designed, they must be properly maintained.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to enter into a three year agreement with Semper Fi Yard Services Inc. for the Landscape Maintenance of Stormwater Best Management Practice Areas in the amount of $11,910.00 per year.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, on February 19, 2016 the purchasing department received two bids for the above referenced contract. Semper Fi Yard Services Inc. was the low responsible bidder in the amount not to exceed Eleven Thousand, Nine Hundred Ten Dollars and No Cents ($11,910.00) per year. A copy of the bid tabulation is attached as Exhibit E; and
WHEREAS, the 2016 budget provides funding for this work in CIP No. B049, "Stormwater Management Facility Maintenance/Improvement" Account number 280-1852-512-81-90, (Stormwater Fee Fund); and
WHEREAS, This Contract is for three years; if the work performed is satisfactory and it is agreed to by both parties, this Contract may be extended annually a maximum of two times for a total Contract length of up to five years; and
WHEREAS, the contract amount per year is a not to exceed amount of $11,910.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into a three year agreement with Semper Fi Yard Services Inc. for the Landscape Maintenance of Stormwater Best Management Practice Areas in the amount of $11,910.00 per year.