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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: July 7, 2025
SUBJECT:
A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with HR Green, Inc. in the not to exceed amount of $199,731.00 for the 2025 City Wide Resurfacing Projects.
PURPOSE:
This Engineering Agreement will provide Construction Inspection and Material Testing Services for the 2025 City Wide Resurfacing Projects.
BACKGROUND:
The City plans to resurface 43.0 lane miles of streets for over $9.3 million across 2 Citywide Roadway Resurfacing projects. City staff takes the lead on construction observation and administering the project during construction. In order to oversee construction including inspections, work layout and fully document work, the City will require an experienced Resident Engineer to assist city staff with this project. Material Testing is also required to document work in accordance with Illinois Department of Transportation (IDOT) standards.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the Resident Engineer services on May 19, 2025. Five (5) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that HR Green, Inc. of Aurora, IL was the most qualified with the top 3 firm's scores attached as Exhibit 'B'. HR Green last performed the City Wide services for the City in 2021, and the same proposed main Resident Engineer was also the Engineer for the 2019 program.
This followed the Request for Qualifications process and is not subject to the local preference policy.
The attached Engineering Services Agreement from HR Green noted as Exhibit 'A' provides an experienced full time Resident Engineer, plus additional staff as needed, for up to 992 hours and additional fees for a sub-consultant to provide Material Testing. HR Green will assist the Engineering Department with construction supervision on the 2025 City Wide Resurfacing projects as detailed in the scope of services in an amount not to exceed $199,731.00. This agreement includes some additional hours to potentially cover inspections and material testing on other City-wide projects including the R.O.W. Improvement Program.
These funds are available in account 101-4040-431.32-20.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with HR Green, Inc. in the not to exceed amount of $199,731.00 for the 2025 City Wide Resurfacing Projects.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to retain an additional Resident Engineer to assist with construction supervision for the 2025 City Wide Resurfacing Projects; and
WHEREAS, the City published a Qualifications Based Selection (QBS) for the 2025 City Wide Resurfacing Phase III Construction Engineering Services on May 19, 2025. Five (5) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that HR Green, Inc. of Aurora, IL was the most qualified; and
WHEREAS, there is a need for an Engineering Agreement with HR Green, Inc., 2363 Sequoia Drive Suite 101, Aurora, IL 60506 in an amount not to exceed $199,731.00, a copy of which Agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, these funds are available in account 101-4040-431.32-20.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Clerk and Director of Purchasing are hereby authorized to execute the Engineering Agreement with HR Green, Inc. as set forth in Exhibit 'A'.