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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: June 24, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to award a contract to Semper Fi Landscaping, Inc. in the amount of $227,650.00 for Phase 2 of Landscape Plantings at the new Public Works Combined Maintenance Facility.
PURPOSE:
To award a contract for Phase 2 of the Landscape Plantings at the new facility in the amount of $227,650.00 to Semper Fi Landscaping, Inc., 1215 Deer Street, Yorkville, IL.
BACKGROUND:
The Public Works Department is consolidating the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near Liberty and New York Streets. Construction of the main building and final site work is ongoing and is anticipated to be completed by the end of 2024 or shortly thereafter.
The City elected to include seeding in the site work contractors' scope, but bid out the trees, shrubs, and other plantings separately. As with the sitework, the landscape plantings were bid in two phases, with the first phase including all areas other than planting areas adjacent to the primary building (which was to be the second phase). However, of the three bids received for phase 1 in July 2023, two were disqualified for not meeting the City's Apprenticeship Training requirements and the lone remaining bid (from Semper Fi) was higher than anticipated. As a result, all bids were thrown out and it was decided that the scope of phase 1 would be rebid as part of phase 2, which now includes all landscape plantings for the project.
DISCUSSION:
The City published a Request for Bids to furnish and install trees, shrubs, and plantings for the Public Works Combined Maintenance Facility and received two responses on May 29, 2024 (see bid tabulation attached as Exhibit 'A'). One of the two respondents, Cox Landscaping, was disqualified for not meeting the City's Apprenticeship Training requirements. The lone remaining eligible bid was submitted by Semper Fi Landscaping, Inc. of Yorkville, IL in the amount of $294,000 (which has been reduced to $227,650 as a result of several planting quantity reductions). This bid is attached as Exhibit 'B'.
It should be noted that the decision to rebid Phase 1 resulted in a savings to the City of approximately $31,500 (comparing the pricing submitted for Phase 1 items in this bid to the pricing received in July 2023).
The City Local Preference Ordinance did apply for this bid, but did not impact the decision.
The 2024 City Budget provides funds for this project (CIP C114) in the following accounts:
|
Account Name |
Account Number |
Amount |
|
Capital Outlay - GO Bonds |
355-4411-417.72-01 |
$ 182,650.00 |
|
Capital Outlay - Water & Sewer |
510-4063-511.72-01 |
$ 45,000.00 |
IMPACT STATEMENT:
These landscape plantings will beautify the City's new facility and help create a visual and audible buffer for our neighbors and passersby.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to award a contract to Semper Fi Landscaping, Inc. in the amount of $227,650.00 for Phase 2 of Landscape Plantings at the new Public Works Combined Maintenance Facility
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, bids were received, publicly opened and read on May 29, 2024, with the bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Semper Fi Landscaping, Inc., 1215 Deer Street, Yorkville, IL was the lone responsible bidder in the bid amount of $227,650.00; and
WHEREAS, the 2024 City Budget provides funds for this project in the following accounts:
|
Account Name |
Account Number |
Amount |
|
Capital Outlay - GO Bonds |
355-4411-417.72-01 |
$ 182,650.00 |
|
Capital Outlay - Water & Sewer |
510-4063-511.72-01 |
$ 45,000.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to award a contract to Semper Fi Landscaping, Inc. in the amount of $227,650.00 for Phase 2 of Landscape Plantings at the new Public Works Combined Maintenance Facility.