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TO: Mayor Thomas J. Weisner
FROM: Andrew Feuerborn, Police Technical Services Director
DATE: Sept. 19, 2015
SUBJECT:
Resolution to purchase annual maintenance renewals for the Police and Fire Departments' EnRoute CAD/RMS applications from Infor Public Sector, Inc of Alpharetta, Georgia in the amount of $198,343.45.
PURPOSE:
This purchase is for the renewal of annual maintenance on all CAD (Computer Aided Dispatch) and RMS (Records Management System) applications for both the Police and Fire Departments. The current maintenance expires on December 31st of this year. Maintenance is provided directly by Infor Public Sector, Inc (Formerly known as EnRoute Emegency Systems, Inc.) as the developer of the core software and as a Value Added Reseller of additional integrated 3rd party software systems. The 3rd party application support provided through Infor includes mapping software and the underlying Unidata database software maintenance.
BACKGROUND:
Infor has been providing CAD/RMS and related solutions to the Police and Fire Departments since 1992. This renewal covers a wide array of applications and services provided by Infor including but not limited to the following: CAD (computer aided dispatch), RMS (records management), MDC (mobile data computing), FBR (field based reporting), and general database support.
This maintenance renewal which totals $198,343.45 will be funded by a combination of budgeted monies in the City’s General Fund and funds available thru the City’s 911 wireless telephone surcharge funds distributed by the Kane County ETSB. CAD related expenses are covered under a new law passed in Illinois in July 2015 governing 911 services in the State of IL and the monies collected via the laws various 911 surcharges. Prior years’ CAD maintenance had been reimbursed by the Kane County ETSB through its collection of wireline 911 surcharges. The ETSB discontinued this practice in 2015, however, due to a decrease in the collection of wireline monies as households and businesses continue to transition to wireless and VOIP (Voice Over Internet Protocol) telephony services.
DISCUSSION:
Starting in 2015, the Chief of Police authorized the CAD portion of the Infor maintenance renewal to be drawn from the wireless 911 fund. In 2016, the CAD portion of the Infor renewal equals $106,800 of the total $198,343 contract amount. The remainder of the renewal in the amount of $91,943 covers Infor's RMS related products and is covered under the City’s General Fund. Sufficient funds have been budgeted in both the General and Wireless 911 Funds in the 2016 budget year. These funds have been requested in the 101-1233-419.38-07, 101-1233-419.38-12, 101-1233-419.38-11 and 211-1233-419.38-12 accounts of the General and Wireless 911 Funds.
IMPACT STATEMENT:
It is not anticipated that this purchase will have a negative impact on any other City Department.
RECOMMENDATIONS:
I recommend the City adopt the proposed resolution to purchase annual maintenance renewals for the Police and Fire Departments' EnRoute CAD/RMS applications from Infor Public Sector, Inc of Alpharetta, Georgia in the amount of $198,343.45.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the annual purchase of EnRoute CAD/RMS maintenance from Infor Public Sector Inc. of Alpharetta, Georgia for the Police and Fire Departments in the amount of $198,343.45.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police and Fire Departments utilize the Infor developed and supported Computer Aided Dispatch(CAD) and Records Management Systems (RMS); and
WHEREAS, the CAD and RMS maintenance will expire on December 31st, 2015; and
WHEREAS, the Police and Fire Department's Computer Aided Dispatch/Records Management Systems (CAD/RMS) Maintenance Agreement is renewed annually on January1st each year; and
WHEREAS, the maintenance for the system is critical to both Departments' continued operations and development of the Public Safety CAD and RMS systems which includes a variety of applications, databases and interfaces; and
WHEREAS, Infor Public Sector, Alpharetta, Georgia has submitted an invoice in the amount totaling $198,343.45 for the maintenance of the system; and
WHEREAS, Infor is the sole vendor to provide maintenance and licensing of their product; and
WHEREAS, the Police and Fire Departments desire to renew the maintenance until such time as both Departments are no longer reliant on the Infor systems; and
WHEREAS, sufficient funds have been requested in the 2016 budget in both the 101-1233-419.38-12 and 211-1233-419.38-12 accounts; and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The City of Aurora does hereby authorize the annual purchase of EnRoute CAD/RMS maintenance from Infor Public Sector Inc. of Alpharetta, Georgia for the Police and Fire Departments in the amount of $198,343.45 and does hereby further authorize its Purchasing Director to issue the necessary orders to implement purchase of same.