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TO: Mayor Richard C. Irvin
FROM: Vincent Smith, GIS Manager
Michael R Pegues, Chief Information Officer
DATE: February 17, 2022
SUBJECT:
A resolution requesting to approve the purchase of additional licenses of VETRO FiberMap from VETRO, Inc., Portland, Maine 04101, for an amount not to exceed $82,716 for a two-year term.
PURPOSE:
In 2021, the City purchased a license of the VETRO fiber management software (“VETRO”) for the purpose of managing fiber optic assets and sharing files consistently with Kane County. This resolution is requesting additional licenses as put forth in the attached quote..
BACKGROUND:
The City of Aurora IT Department manages fiber network assets through the VETRO FiberMap product and does so in conjunction with Kane County to provide business continuity and disaster recovery planning as well as sharing of files between agencies. The initial investment in 2021 has proved successful as all City fiber assets are now fully-mapped and managed through the VETRO product. By extending these licenses, more employees in the IT Department and City will have access to view and maintain City Fiber assets.
DISCUSSION:
City staff is requesting 2 new Editor licenses with an annual cost breakdown as shown below:
Year 1: $40,775
Year 2: $41,941
Total: $82,716
The additional Analyst and Viewer licenses that are shown on the quote are included in the cost of the 2 Editor licenses.
In accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is provided by only one (1) source
Funds are available in 101-1280-419.38-11 COMPUTER-SOFTWARE.
IMPACT STATEMENT:
This software purchase will facilitate the IT Division's goal of bringing all the necessary fiber related information into one location across the City of Aurora and Kane County broadband networks for business continuity and disaster recovery planning.
This software makes identification of fiber assets, related connectivity, and equipment locations easier.
RECOMMENDATIONS:
Requesting approval to make the aforementioned purchase.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution requesting to approve the purchase of additional licenses of VETRO FiberMap from VETRO, Inc., Portland, ME 04101, for an amount not to exceed $82,716 for a two-year term.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The initial investment in 2021 has proved successful as all City fiber assets are now fully-mapped and managed through the VETRO product, and;
WHEREAS, additional licenses will make management of City fiber assets more efficient
WHERAS, in accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is provided by only one (1) source; and
WHEREAS, funding for these licenses will be used from account 101-1280-419.38-11.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approves the purchase of additional licenses of VETRO FiberMap from VETRO, Inc., Portland, Maine, for an amount not to exceed $82,716 for a two-year term.