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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: October 11, 2021
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into an agreement with Kovilic Construction Company, Inc., 3721 N. Carnation Street, Franklin Park, IL 60131 in the amount of $65,000 for Fox River West Dam and Canoe Chute Repairs.
PURPOSE:
To authorize the Director of Purchasing to enter into an agreement with Kovilic Construction Company, Inc., 3721 N. Carnation Street, Franklin Park, IL 60131 in the amount of $65,000 for Fox River West Dam and Canoe Chute Repairs.
BACKGROUND:
The west dam on the Fox River and the adjacent canoe chute in downtown Aurora were most recently inspected by an outside Consultant in Fall 2020 as required by the Illinois Department of Natural Resources (IDNR) and the City's dam permit. A report with the results of that inspection was provided to the City and included a list of suggested repairs prioritized by level of urgency. A summary of that report is attached.
After reviewing the suggested repairs and their estimated costs, City staff determined that the repairs to the canoe chute and spillway should be performed this year. This determination was based on several factors including higher level of urgency, lower individual cost per repair, and the 1992 execution of an Intergovernmental Agreement with the Kane County Forest Preserve District (hereafter referred to as "the District") under which "The District agrees to share equally with Aurora in the cost of any capital expenditure…necessary for the physical repair of the Canoe Chute". Both this Agreement and a letter from the District confirming financial obligation are attached.
It is worth noting that the scope of the repairs to be addressed by Kovilic Construction Company does not include repairs to the pneumatic gate which controls the water level entering the chute. The City is currently exploring options with various contractors to perform these repairs in 2022. The attached letter from the District indicates that 50% of both this year's repairs (by Kovilic) and the anticipated repairs to the gate in 2022 will be included for reimbursement to the City in the Districts FY2022/23 budget.
DISCUSSION:
Based on the list of repairs provided in the inspection report, an invitation to bid was published and two bids were read aloud on April 28, 2021. Of the two bids received, Kovilic Construction was determined to be the lowest bidder on the items selected for inclusion in this contract. The total (maximum) value of this contract will be $65,000, which includes $55,750 in selected scope plus a contingency of $9,250 to address additional or worsened conditions onsite.
This project (A031) was budgeted in the CIP ($95,000 in 2021) and will be paid using account number # 231-4430-418.73-99, which has a remaining balance of $169,807.28 for 2021. Based on the above described commitment from the District, the City will be reimbursed at least $23,875 for their share of the selected scope of repairs summarized on the attached bid tabulation.
This project was subject to the Local Preference Ordinance. The local bidder was more than 5% over the lowest bid so the Ordinance does not apply.
IMPACT STATEMENT:
Impacts of the repairs include improved water quality, aesthetics, and accommodating and attracting more kayakers and other recreational water users.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Kovilic Construction Company, Inc., 3721 N. Carnation Street, Franklin Park, IL 60131 in the amount of $65,000 for Fox River West Dam and Canoe Chute Repairs.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the invitation to bid was advertised publicly and read aloud on April 28, 2021 and
WHEREAS, two responses were received; and
WHEREAS, Kovilic Construction Company, Inc., 3721 N. Carnation Street, Franklin Park, IL 60131 was the lowest bidder in the amount of $65,000 ($55,750 for items selected for inclusion in this contract plus a contingency in the amount of $9,250); and
WHEREAS, funding for this CIP (A031) will be provided from account # 231-4430-418.73-99, which has a remaining balance of $169,807.28 for 2021; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the Director of Purchasing to enter into an agreement with Kovilic Construction Company, Inc., 3721 N. Carnation Street, Franklin Park, IL 60131 in the amount of $65,000 for Fox River West Dam and Canoe Chute Repairs.