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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: August 26, 2024
SUBJECT:
A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $1,081,649.00 for the 2024 Bridge Rehabilitation Program.
PURPOSE:
To award a Construction Contract for bridge maintenance on 3 bridges with the City.
BACKGROUND:
The City inspects and maintains 33 bridges on the local street network. To ensure public safety, the City of Aurora's bridges are inspected according to the Federal Highway Administration (FHWA) National Bridge Inspection Standards (NBIS). The inspection data is used by the Illinois Department of Transportation (IDOT) to allocate funding for bridge projects. The Engineering Division also reviews the reports to monitor bridge conditions, and plan for repairs and maintenance activities.
Based on the reports, IDOT's recommendations and the available budget for the year, the Engineering Division went out to bid for a project that included the scope of work on the following bridges.
|
Structure |
|
|
|
|
Number |
Location |
Crossing |
Scope of Work |
|
045-6017 |
High Street |
BNSF RR |
Expansion Joint Replacement; Structural Concrete Repairs at Curbs, Parapets, Piers, and Abutments; and Minor Steel Painting |
|
045-6022 |
Wood Street |
BNSF RR |
Pavement Connector Replacement, Minor Sidewalk Repairs |
|
045-9942 |
Ohio Street |
BNSF RR |
Pavement Connector Replacement, Minor Curb & Gutter and Sidewalk Repairs |
.
DISCUSSION:
The project was advertised in the Aurora Beacon on August 5, 2024 and several vendors viewed the plan documents on the City website. Bids were opened and publicly read on August 21, 2024. The bid tabulation for the three (3) bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Martam Construction, Inc. of Elgin, IL in the amount of $1,081,649.00 which is 2.76% more than the Engineer's Cost Estimate.
The local preference ordinance applies to this contract, however there were no local bids. Martam Construction, Inc. is located at 1200 Gasket Dr, Elgin, IL 60120.
The 3 bridges within the project scope are all in need of some repairs. High Street over the BNSF Railroad will receive the most extensive treatment with structural concrete repairs scoped for both abutments, each pier, and the superstructure. Wood Street and Ohio Street over the BSNF Railroad will only have repairs to the pavement connectors. Due to the design of these bridges, thermal expansion has caused buckling at the interface between the bridge ends and the asphalt pavement surface. This has resulted in some heaving and large bumps. These bumps have been reported by several residents, and staff confirmed they are unpleasant to drive over. These repairs should fix the issues and are supported by the most recent require bridge inspections performed by Alfred Benesch & Company. The advertised bid documents are attached as Exhibit 'C'.
We recommend awarding the 2024 Bridge Rehabilitation Project to Martam Construction, Inc. for the unit prices submitted. A copy of Martam's submitted bid is attached as Exhibit 'B'. This amount does include a $100,000 Items to Be Ordered by the Engineer line item which will act as a contingency to use on potential unknowns and any railroad costs needed via force account.
The improvements will be funded with Account 340-4060-431.73-80 (G016 - Bridge Rehabilitation) which has available funds in 2024.
IMPACT STATEMENT:
Construction will begin in September and may continue into 2025, depending on weather and Railroad coordination. One bridge at a time may be closed during construction. Minor impacts to local traffic are expected during construction activities.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $1,081,649.00 for the 2024 Bridge Rehabilitation Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to make repairs and perform various maintenance projects throughout the City on its bridge system; and
WHEREAS, bids were received and publicly opened and read on August 21, 2024 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Martam Construction, Inc., 1200 Gasket Dr, Elgin, IL, 60120 was the lowest responsible bidder in the amount of one million eighty-one thousand six hundred forty-nine Dollars and Zero Cents ($1,081,649.00); and
WHEREAS, the 2024 City Budget provides funds in account 340-4060-431.73-80 (G016 - Bridge Rehabilitation).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Martam Construction, Inc. for the unit prices shown within the bid as set forth in Exhibit 'B'.