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TO: Mayor Richard C. Irvin
FROM: Jeff Schmidt, Superintendent of Golf Operations
DATE: February 3, 2025
SUBJECT:
2025 Golf Course Mowers and Maintenance Equipment Procurement.
PURPOSE:
To ensure that the City's Golf Division has adequate mowers and equipment to maintain golf course turf conditions safely, efficiently and effectively.
BACKGROUND:
Two of the large-scale mowers assigned to the Golf Division have been in service for over 15 years. The bunker groomer has been in service for 10 years. The walk behind aerifier has been in service for 19 years. And the pro-force debris blower has been in service for 23 years. Due to the age of equipment, reliability is diminishing resulting in downtime and accumulating maintenance expenses. The on-site GeoLink antenna will be used for the GPS turf sprayer that was purchased in 2023 and for the turf sprayer that was purchased by the Parks and Recreation Division in 2024.
Advancements in technology have introduced new features that are absent in the existing equipment. The acquisition of modern mowers and equipment will improve and enhance turf conditions, fuel efficiency and serviceability. The on-site GeoLink antenna will be used for communication to the GPS based sprayer purchased in 2023. The purchase of the GeoLink antenna will replace the annual fees for using external antennas and improve the signal to the GPS sprayer. The expense of the GeoLink antenna will be split equally between the Golf Division and the Parks and Recreation Division.
DISCUSSION:
The City participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement equipment and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use greater purchasing power to obtain lower prices.
Toro, a reputable manufacturer of golf maintenance equipment, has begun accepting orders and is prepared to make deliveries in spring 2025.
In order to secure delivery in spring 2025, the Golf Division is requesting authorization to place orders for all equipment from Reinders, Inc. which is an authorized Toro distributor, for $297,053.00 using Sourcewell contract #031121-TC.
A list of equipment to be procured, funding sources, proposals, and images of the proposed equipment are attached.
Funding to satisfy the cost of the requested equipment has been approved in the 2025 budget with specific allocation in the following accounts 550-4442-451.3813 ($8,156), 101-4440-451.3813 ($8,156), 550-4442-451.63-33 ($194,146) and 550-4442-451.63-99 ($86,595)
IMPACT STATEMENT:
NA
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of golf course maintenance equipment from Reinders, Inc., using Sourcewell, for $297,053.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the purchase of golf course maintenance equipment from Reinders, Inc., using Sourcewell cooperative contract for $297,053.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, two of the large-scale mowers assigned to the Golf Division have been in service for over 15 years. The sand pro bunker groomer has been in service for 10 years. The walk behind aerifier has been in service for 19 years. And the pro-force debris blower has been in service for 23 years. Due to the age of equipment, reliability is diminishing resulting in downtime and accumulating maintenance expenses. The on-site GeoLink antenna will be used for the GPS sprayer that was purchased in 2023 and for the turf sprayer that was purchased by the Parks and Recreation Division in 2024; and
WHEREAS, the City participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement equipment and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use greater purchasing power to obtain lower prices; and
WHEREAS, the Golf Division is requesting authorization to place orders for all equipment from Reinders, Inc. which is an authorized Toro distributor, for $297,053.00 using Sourcewell contract #031121-TC; and
WHERAS, funding to satisfy the cost of the requested equipment has been approved in the 2025 budget with specific allocation in the following accounts 550-4442-451.3813 ($8,156), 101-4440-451.3813 ($8,156), 550-4442-451.63-33 ($194,146) and 550-4442-451.63-99 ($86,595)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of golf course maintenance equipment from Reinders, Inc., using Sourcewell cooperative contract for $297,053.00, which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.