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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: August 7, 2023
SUBJECT:
A Resolution to award the Rural St and Wood St Drainage Improvements project located in Ward 1 to Stokes Excavating Inc. in the bid amount of one hundred eighteen thousand three hundred ten Dollars and zero Cents ($118,310.00).
PURPOSE:
To improve drainage issues at 1025 Rural Street and 845 Wood Street.
BACKGROUND:
The location of drainage improvements can be seen in the attached Exhibit A - Location Maps. Closures of entrances to the business will be kept to a minimum during construction.
DISCUSSION:
Four bids were received, opened, and read aloud on July 26, 2023. The bid tabulation can be seen in the attached Exhibit C. The lowest responsible bid in the amount of $118,310.00 was submitted by Stokes Excavating Inc. The drainage improvements will be funded with account 280-1852-512-8101 ($90,000.00, B010) which has a 2023 budget amount of $200,000 and account 280-1852-512-8123 ($28,310.00, B037) which has a 2023 budget amount of $1,085,000. Also included as Exhibits B & D are the advertisement for bid and Stokes Excavating Inc.'s submitted bid.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be lane closures on each of these local roads during the duration of the project. Impacts to traffic and residents will be kept to a minimum.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Stokes Excavating Inc. in the amount of one hundred eighteen thousand three hundred ten Dollars and zero Cents ($118,310.00) be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award the Rural St and Wood St Drainage Improvements project located in Ward 1 to Stokes Excavating Inc. in the bid amount of one hundred eighteen thousand three hundred ten Dollars and zero Cents ($118,310.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, to improve drainage issues at 1025 Rural Street and 845 Wood Street; and:
WHEREAS, Stokes Excavating Inc., submitted the lowest responsible bid out of 4 bids received, opened and read aloud on July 26, 2023; and
WHEREAS, the drainage improvements ($118,310) have been funded in the 2023 budget within account 280-1852-512-8101 ($200,000, B010) account 280-1852-512-8123 ($1,085,000, B037).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Stokes Excavating Inc. in the bid amount of one hundred eighteen thousand three hundred ten Dollars and zero Cents ($118,310.00).