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TO: Mayor Richard C. Irvin
FROM: Brian Witkowski, Professional Engineer II
DATE: 6/4/2024
SUBJECT:
Resolution to award a three year contract, with two optional one year extensions, to Semper Fi Land Services, Inc. in the amount of $98,266.00 per year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMP's project in Wards 1,2,3 and 4.
PURPOSE:
To maintain the rain gardens and other green infrastructure installed in 22 locations throughout the City in order to meet the requirements of the EPA mandated Combined Sewer Overflow Long Term Control Plan. This also provides marginal relief from nuisance flooding and is incorporating maintenance of native landscaping for Phillips Park.
BACKGROUND:
The City completed the EPA mandated Combined Sewer Overflow Long Term Control Plan in 2010. The Plan involves sewer separation, storage and treatment of wet weather flows, and green infrastructure in order to reduce the frequency and duration of combined sewer overflows. Rain gardens were installed at 17 intersections on the East Side of Aurora in 2012 with a $1.4 million Illinois Green Infrastructure Grant from the IEPA. The maintenance of these rain gardens, as well as bio-swales, native landscaping and bio-filtration basins in five other locations, has been performed for the City by a landscaping contractor since 2016. The 22 locations are illustrated on Exhibits A1-A6.
The Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project was publicly advertised for bids. Exhibit B is the project advertisement. The bids were received, opened, and read aloud on May 29th, 2024. The two acceptable bids are tabulated in Exhibit C. Exhibit D is a copy of the low bid from Semper Fi Land Services, Inc. 1275 Golfview Street Aurora, IL 60506
This project was subject to the Local Preference ordinance but did not impact the decision.
DISCUSSION:
The bid from Semper Fi Land Services was the lowest responsible bid, they are a local company and are within 3% of the engineer's estimate. The funds for this project shall utilize The Stormwater Management Facility Maintenance/Improvement account (Project B046 account 280-1852-512.81-90) and the Phillips Park location shall utilize account 101- 4440- 451.38- 34.
This contract has a three year term at $98,664.00 per year. Typical maintenance tasks include control of invasive vegetation, pruning and trimming vegetation, removal of trash and debris, and placement of mulch.
IMPACT STATEMENT:
Landscape maintenance will cause temporary lane closures along the adjacent streets.
RECOMMENDATIONS:
Staff recommends the proposed resolution be adopted.
cc: Infrastructure and Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a three year contract, with two optional one year extensions, to Semper Fi Land Services, LLC in the amount of $98,644.00 per year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the landscape maintenance of Rain Gardens and Miscellaneous Storm BMPs project will maintain green infrastructure installed in 22 locations throughout the City to meet the requirements of the EPA mandated Combined Sewer Overflow Long Term Control Plan; and
WHEREAS, the proposed project has been publicly advertised and bid in conformance with City Procedures; and
WHEREAS, Semper Fi Land Services, LLC of 1275 Golfview Street Aurora, IL 60506 provided the lowest responsible bid out of two (2) acceptable bids; and
WHEREAS, Project B046 account 280-1852-512.81-90 has sufficient funds for this project; and
WHEREAS, Phillips Park budget 101-4440-451.38-34 has sufficient funds for its portion of the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the award of a three year contract, with two optional one year extensions, to Semper Fi Land Services, LLC in the amount of $98,664.00 per year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project is hereby approved, and the Director of Purchasing is hereby authorized to enter into such a contract on behalf of the City.