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TO: Mayor John Laesch
FROM: Christopher Linville, Superintendent of Fleet Operations
DATE: March 9, 2026
SUBJECT:
A resolution authorizing the purchase of additional and replacement vehicles & equipment for the City of Aurora fleet for $882,628.29
PURPOSE:
To procure replacement and additional vehicles and equipment to ensure that City divisions have the adequate resources to perform their missions safely and effectively.
BACKGROUND:
The Fleet Maintenance Division maintains and monitors the City's fleet assets, recommending adjustments or replacements where warranted. Inventory levels and divisional assignment of fleet assets are occasionally adjusted to accommodate staff levels or divisional duty modifications. An asset is typically recommended for replacement when it can no longer perform its intended function(s) safely and efficiently. Assets that are recommended and approved for replacement are either reassigned to lesser roles, traded, or sold.
The City of Aurora participates in Sourcewell, formerly known as the National Joint Purchasing Alliance, for the purchase of replacement and additional vehicles. This program bids vehicles for purchase, allowing the City to satisfy our own bidding process with less effort and using greater purchasing power to get lower prices.
DISCUSSION:
There is one (1) additional and twelve (12) replacement fleet assets approved in the 2026 budget which will be procured through Sourcewell for $882,628.29. A list of the requested vehicles, funding sources, and quoted amounts is attached.
Funding is allocated in the following accounts: 340-4060-431.63-36 ($210,000.00), 510-4063-511.63-42 ($25,000.00), 340-4431-418.74-99 ($140,000.00), 510-4063-511.75-10 ($300,000.00), 280-4063-511.75-10 ($275,000.00).
IMPACT STATEMENT:
NA
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of additional and replacement vehicles & equipment for the City of Aurora fleet for $882,628.29.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of additional and replacement vehicles & equipment for the City of Aurora fleet for $882,628.29.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Fleet Maintenance Division monitors the number, condition, and usage of the City's fleet assets, recommending adjustments or replacements where warranted; and
WHERAS, the City of Aurora participates in Sourcewell, formerly known as the National Joint Purchasing Alliance, for the purchase of replacement and additional vehicles; and
WHEREAS, there is one (1) additional and twelve (12) replacement fleet assets approved in the 2026 budget which will be procured through Sourcewell; and
WHEREAS, funding is allocated in the following accounts: 340-4060-431.63-36 ($210,000.00), 510-4063-51.63-42 ($25,000.00), 340-4431-418.74-99 ($140,000.00), 510-4063-511.75-10 ($300,000.00), 280-4063-511.75-10 ($275,000.00); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of additional and replacement vehicles & equipment for the City of Aurora fleet for $882,628.29, which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.