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TO: Mayor Richard C. Irvin
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: November 14, 2018
SUBJECT:
A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division
PURPOSE:
To obtain authorization for a one-year Scheduled Inventory Reagent Replacement (SIRR) Plan with the HACH Company (HACH), Loveland, CO, for laboratory chemical reagents for the calendar year 2019 for the Water Production Division (WPD), at a cost of $35,428.12.
BACKGROUND:
Since 2006, the WPD has maintained a SIRR agreement with HACH under which chemical reagents are supplied for existing HACH on-line and laboratory water quality monitoring instrumentation utilized at the Water Treatment Plant and associated remote WPD sites. The current SIRR plan will expire on December 31, 2018.
DISCUSSION:
The chemical reagents are used in approximately 80 analyzers manufactured by HACH. These analyzers test for chemical parameters essential to maintaining regulatory compliance and effective water treatment process control, such as pH, chlorine residual, ammonia nitrogen, and fluoride residual. HACH is the sole source of the reagent products which are used in HACH equipment.
The cost of the proposed SIRR plan is $35,428.12, an increase of $4,322.73 from the 2018 SIRR plan. Some of this increase is due to the addition of new testing processes and increased testing frequencies by the WPD. By entering into such an agreement with HACH, preferred/reduced pricing (volume discount) is obtained for the entire calendar year 2019. HACH is not receptive to negotiating a two-year SIRR plan.
Funds have been requested in the 2019 City Budget in Account No. 510-4058-511-61-30.
IMPACT STATEMENT:
Not approving the SIRR plan would render most of the necessary HACH analyzers inoperable.
RECOMMENDATIONS:
That a resolution authorizing award of a sole source purchase order, via City Code section 2-335 (a) (3), to the HACH Company in the amount of $35,428.12 be approved by the Mayor and City Council. It is further recommended that this matter be submitted to the Buildings, Grounds, and Infrastructure Committee for review and recommendation.
cc: Buildings, Grounds, and Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the current Scheduled Inventory Reagent Replacement Plan (SIRR) for chemical reagents for the existing analytical equipment manufactured by the HACH Company (HACH), Loveland, CO and utilized by the Water Production Division, will expire on December 31, 2018; and
WHEREAS, these reagents are used in approximately 80 laboratory and on-line water quality monitoring instruments manufactured by HACH, providing analyses essential to regulatory compliance and effective water treatment process control, and
WHEREAS, a proposal has been received from HACH, which has provided this service to the City with satisfactory results over an extended period of time, for a one-year SIRR plan for existing instrumentation, for the price of $35,428.12; and
WHEREAS, budgetary authority for this purchase has been requested in the 2019 City Budget in Account No. 510-4058-511-61-30; and
WHEREAS, in accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is only provided by one (1) source;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Hereby authorizes a one-year SIRR plan agreement with the HACH Company for the Water Production Division effective for the calendar year 2019, and does hereby further authorize its Purchasing Director to issue necessary orders to implement purchase of same.