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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Superintendent, Fleet & Facilities Maintenance
DATE: February 24, 2022
SUBJECT:
Development Services Center restoration
PURPOSE:
To restore the Basement and first Floor of the City of Aurora Development Services Center to operable condition.
BACKGROUND:
The City of Aurora Development Services Center (DSC), located at 77 South Broadway, Aurora, IL 60505, serves as the primary facility for City divisions such as Building & Permits, Property Standards, Planning & Zoning, Engineering, Economic Development, Fire Protection, and several others.
In 2021, a major water main break on Broadway between Downer Place and Benton Street resulted in significant flooding which caused extensive damage to the Development Services Center facility.
DISCUSSION:
Through the City's Job Order Contracting (JOC) program, F.H. Paschen, S.N. Nielsen, LLC, has proposed to restore the DSC facility for $698,478.21 (scope and proposal attached). A change in the flooring scope reduced the cost by $21,402.26 (proposal alternate #1) and for longevity, an upgrade in countertop material added $4,864.42 (proposal alternate #2). This results in a total project cost of $681,940.37. Additionally, a ten percent (10%) project contingency is requested in the amount of $68,194.03.
The City previously received insurance proceeds of $445,105 for the flood damage at the Development Services Center Facility. The City will utilize these proceeds and $305,030 (if the entire amount of the contingency is expended) from the Risk Insurance Fund reserves to account for the expenditure of the funds. We will need a budget amendment to line 601-0000-410.40-78 (DNTN16) to account for the expenditures for the flood repair project.
FH Paschen, S.N. Nielsen, LLC is not indebted to the City.
IMPACT STATEMENT:
Minimal impact to the public and City personnel as work will be performed during non-operational periods.
RECOMMENDATIONS:
I recommend that the Aurora City Council adopts a resolution authorizing the restoration of the City of Aurora Development Services Center by F.H. Paschen, S.N. Nielsen, LLC, through the City of Aurora JOC program for $681,940.37 plus a contingency amount of $68,194.03 and authorize a budget amendment of $750,200 to account 601-0000-410.40-78 (DNTN16) to finance the repairs.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the restoration of the City of Aurora Development Services Center using the City of Aurora Job Order Contracting Program for $681,940.37 plus a contingency amount of $68,194.03 and authorizing a budget amendment of $750,200 to account 601-0000-410.40-78 (DNTN16) to finance the repairs.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora Development Services Center (DSC), located at 77 South Broadway, Aurora, IL 60505, serves as the primary facility for City divisions such as Building & Permits, Property Standards, Planning & Zoning, Engineering, Economic Development, Fire Protection, and several others, and
WHEREAS, in 2021, a water main break on Broadway between Downer Place and Benton Street resulted in flooding which caused extensive damage to the Development Services Center (DSC) facility, and
WHEREAS, through the City's Job Order Contracting (JOC) program, F.H. Paschen, S.N. Nielsen, LLC, proposed to restore the DSC facility for $681,940.37, and
WHEREAS, a ten percent (10%) project contingency is requested in the amount of $68,194.03, and
WHEREAS, the City previously received insurance proceeds of $445,105 for the flood damage at the Development Services Center Facility, and the City will utilize these proceeds and $305,100 from the Risk Insurance Fund reserves to finance the repairs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of Aurora, Illinois approves F.H. Paschen, S.N. Nielsen, LLC to restore the City of Aurora Development Services Center using the City of Aurora Job Order Contracting Program, for $681,940.37 plus a contingency amount of $68,194.03 and hereby authorizes the Purchasing Director to issue the necessary purchase orders A budget amendment of $750,200 is hereby authorized to account 601-0000-410.40-78 (DNTN16) to finance the repairs.