.
TO: Mayor Thomas J. Weisner
FROM: L. Eric Schoeny, P.E. Interim Superintendent of Water and Sewer Maintenance, Drainage and Underground Coordinator
DATE: March 14th, 2016
SUBJECT:
Purchase of a VAC-CON Model V212E/1300LHA Combination Sewer Cleaner through the Suburban Purchasing Cooperative in the amount of $304,460.00.
PURPOSE:
The purchase of a new combination sewer cleaning machine is needed in order to ensure that the City of Aurora meets its Environmental Protection Agency National Pollutant Discharge Elimination System (EPA NPDES) permit requirements.
BACKGROUND:
The US and Illinois EPAs expect municipalities like the City of Aurora to proactively maintain their sewer systems in order to avoid sanitary sewer overflows (SSO's) and minimize pollutants in stormwater runoff. SSO's result in raw sewage discharges into the Fox River and other streams as well as basement sewage backups. SSO's are often caused by blockages in publicly owned sewers that could be avoided through regular sewer cleaning.
The City of Aurora's Water and Sewer Maintenance Division (W&S) is responsible for cleaning approximately 1,200 miles of sanitary, combined, and storm sewers. Also, approximately 16,000 manholes and over 30,000 catch basins are part of the sewer system and need ongoing cleaning and maintenance. In 2015 the W&S division cleaned approximately 122 miles of sewers and 418 catch basins. Catch basins are devices designed to protect sewer pipes by trapping debris in sumps. For catch basins to perform properly they must be cleaned on a regular basis.
The W&S Division currently has three combination sewer cleaning machines. Two are used on a daily basis, weather permitting. The third, originally purchased in 1999, has reached the end of its useful life and is now out of commission. The new VAC-CON will replace it.
The Suburban Purchasing Cooperative (SPC) includes the DuPage Mayors and Mangers Conference plus the Will County Government League. The City of Aurora is a member of the DuPage Mayors and Managers Conference.
The SPC awarded a contract to EJ Equipment for the above referenced combination sewer cleaner for the July 9th 2015 through July 8th 2016 fiscal year.
DISCUSSION:
This VAC-CON machine was budgeted and approved in 2015, however, it was never purchased. Unfortunately, the funds were not carried over, therefore a budget transfer is currently being processed to provide funding for this purchase within account number 510-4063-511-75-10, Water and Sewer Fund.
IMPACT STATEMENT:
The purchase of this sewer cleaning machine will help the City comply with state and federal permit requirements and reduce basement sewer backups.
RECOMMENDATIONS:
That the City Council consider approving the attached resolution.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to purchase a VAC-CON Combination Sewer Cleaning machine from EJ Equipment through the Suburban Purchasing Cooperative in the amount of Three Hundred and Four Thousand Four Hundred and Sixty Dollars and no Cents ($304,460.00).
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Suburban Purchasing Cooperative awarded a bid for a VAC-CON Combination Sewer Cleaning Machine to EJ Equipment; and
WHEREAS, EJ Equipment submitted a quote for a VAC-CON Model V212E/1300 LHA combination sewer cleaning machine including all necessary optional equipment in the amount of $345,460.00 less $41,000.00 trade in for a 1999 non-functioning sewer cleaning machine for a total net purchase price of $304,406.00; and
WHEREAS, the 2016 Budget includes funding for this item in account number 510-4063-511-75-10 within the Water and Sewer Fund; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows :The Director of Purchasing is hereby authorized to purchase a new VAC-CON Model V212E/1300 LHA combination sewer cleaning machine from EJ Equipment through the Suburban Purchasing Cooperative Program for the Water and Sewer Maintenance Division in the amount of Three Hundred and Four Thousand Four Hundred and Sixty Dollars and no Cents ($304,460.00) which includes a trade in credit of Forty One Thousand Dollars ($41,000) for a 1999 Vactor combination sewer cleaning machine.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Franco, Ward 5 Alderman Saville, Ward 6
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Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
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Alderman Irvin, At Large Alderman O’Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
[Proposal from EJ Equipment]