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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: February 7, 2022
SUBJECT:
A Resolution for approval of Professional Services Agreements with Huff & Huff Incorporated and Deuchler, a Division of Fehr Graham for environmental services related to the City of Aurora's Clean Construction and Demolition Debris program for 2022 and 2023 in an amount not to exceed $170,000.00.
PURPOSE:
The Clean Construction or Demolition Debris (CCDD) program is an Illinois Environmental Protection Agency (IEPA) requirement to evaluate excavated material associated with excavation or underground utility work. These firms would assist City staff with the evaluation of project sites for potential contamination in the excavated material and determining the proper disposal of this material at appropriate locations. The City of Aurora has almost exclusively utilized the Heartland Recycling Facility in Aurora for nearly a decade, but that facility is nearing capacity and has placed additional restrictions on the acceptable material it will accept to cap the facility. This may require the City to utilize other nearby CCDD facilities or result in these consultants performing additional testing to continue using the Heartland facility. These 2022-2023 Professional Services Agreements will provide professional consulting services for this evaluation and certification by appropriately trained and experienced personnel.
BACKGROUND:
According to IEPA rules and regulations, any material excavated and removed from a construction site shall be disposed of at an approved CCDD facility or a landfill if it cannot be reused on-site. Disposal at a CCDD facility is more desirable because of the lower cost. In order to dispose material at either facility, historical background of the land use and analysis of certain soil parameters is required by certified professionals. A public RFQ was issued on Sunday, December 26th, and eighteen firms' submitted qualifications for review by City staff. These two firms both have previous experience providing CCDD consultation and were deemed the most qualified based on their submittals. This 2022-2023 Professional Services Agreement would continue the work covered by previous Agreements. An average of $60,000 in professional services have been provided annually since 2013. The advertisement for bid is attached as Exhibit A, the professional service agreements are attached as Exhibits B & C and the RFQ review summary is attached as Exhibit D.
DISCUSSION:
The evaluation of project sites is critical to disposal of materials at any CCDD facility to comply with IEPA requirements. The proposed agreements are for $50,000 with Huff & Huff and $35,000 with Deuchler in both 2022 and 2023 for a total of $170,000 over those two years. These agreements would draw from the following accounts in 2022:
Storm Sewer Extensions - B037 280-1852-512-81-23 ($15,000, $885,000 2022 Budget)
Long Term Control Plan improvements - B031 281-1856-512-73-09 ($15,000, $2,900,000 2022 Budget)
Sanitary Sewer Evaluation & Rehabilitation - IB018 510-4063-511-73-14 ($15,000, $6,858,400 2022 Budget)
Water main Evaluation, Repair & Replacement - IC076 510-4063-511-73-02 ($35,000, $12,151,800 2022 Budget).
The distribution of the 2023 accounts will be similar but finalized after the locations and types of 2023 proposed projects have been determined.
IMPACT STATEMENT:
These agreements will not have any impact on the General Public, or other City departments and divisions.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the 2022-2023 Professional Services Agreements for Soil Management & CCDD Documentation services with Huff & Huff Incorporated and Deuchler, a Division of Fehr Graham for a total amount not to exceed $170,000.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora generates excavated material from various underground utility projects that is regulated by the IEPA's Clean Construction or Demolition Debris (CCDD) program that requires proper disposal; and
WHEREAS, an RFQ was issued on Sunday, December 26th, and eighteen firms' submitted qualifications for review by City staff; and
WHEREAS, both proposed firms have successfully completed similar services in the past; and
WHEREAS, the 2022 City budget has funding for half of the project in the following accounts:
Storm Sewer Extensions - B037 280-1852-512-81-23 ($15,000, $885,000 2022 Budget)
Long Term Control Plan improvements - B031 281-1856-512-73-09 ($15,000, $2,900,000 2022 Budget)
Sanitary Sewer Evaluation & Rehabilitation - IB018 510-4063-511-73-14 ($15,000, $6,858,400 2022 Budget)
Water main Evaluation, Repair & Replacement - IC076 510-4063-511-73-02 ($35,000, $12,151,800 2022 Budget).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into 2022-2023 Professional Services Agreements for Soil Management & CCDD Documentation services for not to exceed one hundred thousand dollars ($170,000.00) with Huff & Huff Incorporated and Deuchler, a Division of Fehr Graham.