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TO: Mayor Richard C. Irvin
FROM: Roopa Anjanappa, Civil Engineer
DATE: December 14, 2023
SUBJECT:
A resolution authorizing the mayor to execute the Local Public Agency Amendment for federal participation with the State of Illinois in an amount not to exceed $228,109.00 and the Phase 2 Supplemental Engineering Services Agreement with HR Green, Inc. and the City Clerk to sign the appropriation of REBUILD Illinois Bond Funds for Montgomery Road and Hill Avenue Intersection Improvements, MFT #19-00329-00-CH in an amount of $228,109.00.
PURPOSE:
To execute the Local Public Agency Amendment to reserve sufficient funds to cover the upfront cost of the Phase 2 Supplemental Engineering Services Agreement by resolution and to Appropriate REBUILD Illinois Bond Funds by IDOT resolution.
BACKGROUND:
The project consists of intersection improvement including modernizing traffic signals, reconstructing, and widening the roadway to include additional channelization on Montgomery Road, an additional through lane in each direction on Hill Avenue, bike path, sidewalk, ADA ramps, detectable warning signs, striping and other pertinent work. The project limits are inclusive of the east leg of Montgomery Road that extends approximately 1,200 feet to connect to the improved 3-lane section of Montgomery Road for better traffic flow.
The original Local Agency Agreement for federal participation and Phase 2 Engineering agreement with HR Green, Inc. was approved on August 28, 2020 (R20-156)
DISCUSSION:
The supplemental agreement is requested to complete wetland and special waste services, prepare plat of Highways, appraisals, and negotiation services for the project in the amount of $228,109.00.
The project has received Congestion Mitigation and Air Quality federal (CMAQ) funds. The total project cost is estimated at $9,570,980.00. Project has been approved with additional CMAQ funds and the total CMAQ federal funds allocated to this project is up to $7,456,784.00 (Construction, Right of Way, Phase 2 and 3 engineering).
City would have to execute the Local Public Agency Amendment by setting aside the upfront cost for Phase 2 supplemental engineering in the amount of $228,109.00, agreement is attached hereto as Exhibit A.
City would have to execute the Phase 2 Supplemental Engineering Services Agreement with HR Green, Inc. to continue with the rest of Phase 2 design process, agreement is attached hereto as Exhibit B.
IDOT requires a Resolution to Appropriate the REBUILD Illinois Bond Funds prior to their expenditure for approved projects. The resolution for improvement - BLR 09110 appropriating REBUILD Illinois Bond Funds in the amount of $228,109.00 is attached as Exhibit C.
The 2024 Fiscal Year budget provides funds through the following account:
GB121 Montgomery and Hill Intersection Improvements 202-4060-431-79-99 $228,109.00
IMPACT STATEMENT:
No Impact anticipated.
RECOMMENDATIONS:
I recommend execution and approval of the Local Agency Amendment Agreement, Phase 2 Supplemental Engineering Services Agreement with HR Green, Inc. and appropriate REBUILD Illinois Bond Funds in the amount of $228,109.00 for section no. 19-00329-00-CH."
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the mayor to execute the Local Public Agency Amendment for federal participation with the State of Illinois in an amount not to exceed $228,109.00 and Phase 2 Supplemental Engineering Services Agreement with HR Green, Inc. and the City Clerk to sign the appropriation of REBUILD Illinois Bond Funds for Montgomery Road and Hill Avenue Intersection Improvements, MFT #19-00329-00-CH in an amount of $228,109.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, City intends to improve the intersection of Montgomery Road and Hill Avenue to enhance the roadway capacity & operational efficiency and improve safety for all roadway users including pedestrians and bicyclists. The proposed improvements shall include modernizing traffic signals, widening and reconstructing the roadway to include exclusive right-turn lanes on Montgomery Road, addition of one through lane in each direction on Hill Avenue, extending the left-turn bays for additional storage, constructing bike path, sidewalk, ADA ramps, detectable warning signs, enhanced crosswalks, adding left turn lane on Montgomery Road at N Farnsworth Avenue while extending the improvements approximately 1,200 ft. east to connect to the improved 3-lane section of Montgomery Road and other pertinent work as needed. The project has a State Job No: D-91-386-20; Project No: ZHIL (299); and MFT Section No: 19-00329-00-CH.
WHEREAS, The project has received Congestion Mitigation and Air Quality federal (CMAQ) funds. The total project cost is estimated at $9,570,980.00. Project has been approved with additional CMAQ funds and the total CMAQ federal funds allocated to this project is up to $7,456,784.00 (Construction, Right of Way, Phase 2 and 3 engineering).
WHEREAS, additional Phase 2 design engineering work is needed to complete wetland and special waste services, prepare plat of Highways, appraisals, and negotiation services for the project.
WHEREAS, the use of federal funds requires the City to execute the Local Public Agency Amendment for federal participation with State of Illinois (IDOT) by way of appropriating the upfront cost for Phase 2 supplemental Engineering services agreement in the amount of $228,109.00 of which the agreement is attached as Exhibit A.
WHEREAS, there is a need to execute Phase 2 Local Public Agency Engineering Services Agreement (Supplement #1) with HR Green, Inc. in order to continue the project of which the agreement is attached as Exhibit B.
WHEREAS, there is a need to appropriate REBUILD Illinois Bond Funds (MFT # 19-00329-00-CH) funds for this project in the amount of $228,109.00 a copy of which resolution is attached for approval as Exhibit C.
WHEREAS, The 2024 Fiscal Year budget provides funds through the following account:
GB121 Montgomery and Hill Intersection Improvements 202-4060-431-79-99 $228,109.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City of Aurora authorizes the Mayor to execute both the Local Public Agency Amendment for Federal Participation with the State of Illinois (Exhibit A attached) and Phase 2 supplemental Engineering Services Agreement with HR Green, Inc. (Exhibit B attached) and the City Clerk to sign the REBUILD Illinois Bond Funds Resolution with Section Number 19-00329-00-CH, in the amount of $228,109.00 (IDOT resolution attached as Exhibit C).
BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute any other such documents related to advancement and completion of the said project.