cover
TO: Mayor Richard C. Irvin
FROM: Dan Powell, Zoo Manager
Gio Santana, Superintendent of Parks & Recreation
DATE: 2/17/2023
SUBJECT:
A resolution authorizing the acceptance of bid pricing for the purchase of Radiograph equipment for the Phillips Park Zoo from MinXray in the amount of $50,408.
PURPOSE:
A resolution authorizing the execution of the purchase in the amount of $50,408 for Radiograph (Xray) equipment from MinXray, for the care of animals at the Phillips Park Zoo..
BACKGROUND:
Currently, the Phillip's Park Zoo utilizes radiograph services from the University of Illinois Veterinary Teaching College or transports zoo animals to the appropriate Veterinary Hospitals which has resulted in increased costs for transport/contracting out of these services.
Zoo staff determined that the purchase of it's own radiograph equipment would result in more timely care to the animals in residence at the Zoo. In 2022 a decision package was approved to begin the process for purchase of the equipment.
Zoo staff consulted with the Zoo's Veterinarian, who also consulted with other veterinarians who routinely perform remote Radiographs on large animals. The consensus of these professionals was that the Enduras Wireless X-Ray system (brochures attached) is a suitable and reliable equipment set for use in the Phillips Park Zoo, providing appropriate flexibility to allow it to work for small animals, while in a clinic setting, but also be transportable and sufficiently rugged to allow for radiographs in the field.
With the help of purchasing staff, a Bid 23-05 (Phillip's Park Zoo Radiograph Equipment) was advertised and resulted in the receipt of three bids.
DISCUSSION:
Of the three bids received, MinXray Inc, of Northbrook, Illinois, submitted the lowest bid for the equipment requested (bid tabulation attached).
Funds for this purchase are budgeted in 2023 and allocated in account 101-4441-451.63-99.
Local vendor preference is applicable for Bid 23-05 but was not a factor.
MinXray Inc. is not indebted to the City.
IMPACT STATEMENT:
Denying approval of this request will result in continued difficulty in securing appropriate radiographs for animals residing in the Phillips Park Zoo and further result in reduced animal well-being and increased cost for transport/contracting out of these services to other groups.
RECOMMENDATIONS:
We recommend that the City Council authorizes the acceptance of bid pricing for the purchase of radiograph equipment for the Phillips Park Zoo, from MinXray Inc., in the amount of $50,408.
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the acceptance of bid pricing for the purchase of radiograph equipment for the Phillips Park Zoo, from MinXray Inc., in the amount of $50,408.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the need for radiograph equipment for the Phillip's Park Zoo has been established; and
WHEREAS, Bid 23-05 (Phillip's Park Zoo Radiograph Equipment) was advertised and resulted in the receipt of three bids; and
WHEREAS, MinXray Inc., of Northbrook, IL, is the low bidder; and
WHEREAS, Funds for this purchase are budgeted in 2023 and allocated in account 101-4441-451.63-99; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the acceptance of bid pricing for the purchase of Radiograph equipment for the Phillips Park Zoo from MinXray in the amount of $50,408, and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.