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TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp, Superintendent of Maintenance Services
DATE: May 20, 2015
SUBJECT:
To purchase two 2015 Ford F-750 Chip Dump Trucks from Altec Industries as a sole source in the amount of $165,450.00.
PURPOSE:
The purchase of these two Ford F-750 Chip Dump Trucks will allow the Street Maintenance Division to be more productive since these trucks have a larger volume chipper box capacity then existing trucks. The City tree crews will be able to cut more trees before having to dump the wood chips. Additionally, these two trucks are built as forestry units that have compartments to store chain saws and hand tools thus making the forestry crews even more efficient.
BACKGROUND:
Currently the Street Maintenance division has three forestry crews that are cutting dead ash trees throughout the City of Aurora. The last three years these tree crews have cut approximately 18,000 trees. The crews use 5-yard and 10-yard dump trucks that have been converted into chipper dump trucks. These trucks have a lower volume capacity for wood chips then the chip dump trucks and don’t have storage compartments for saws, hand tools and supplies. Units 48-324 and 48-331 have both been budgeted for replacement in 2015.
DISCUSSION:
The Street Maintenance Division is currently renting two 2015 Ford F-750 Chip Dump Trucks from Altec Industries, located at 2106 S. Riverside Road, St. Joseph, MO. The monthly rental charge is $1,950.00 per unit and 100% of the first two months rental charges can be applied to the purchase cost if approved. The purchase price for each of these units is $86,625.00. After the two month rental credit the purchased price will be $82,725.00 per unit.
Front line employees of the Street Maintenance Division have been very satisfied with these trucks (see attached email). The trucks have improved the efficiency of the forestry crews due to their larger chip capacity and storage compartments for forestry tools, parts and supplies.
In account 215-4460-431-7510 there are funds budgeted for the purchase of these two Chip Dump Trucks.
IMPACT STATEMENT:
The purchase of these two Chip Dump Trucks will allow the Street Maintenance Division to be more productive since these trucks have a larger chip capacity and additional storage compartments for forestry tools and supplies
RECOMMENDATIONS:
Request City Council approval to purchase two 2015 Ford F-750 Chip Dump Trucks from Altec Industries as a sole source in the amount of $165,450.00
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to purchase two 2015 Ford F-750 Chip Dump Trucks from Altec Industries as a sole source in the amount of $165,450.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Street Maintenance Division has three forestry crews that are cutting dead ash trees throughout the City of Aurora. The crews use 5-yard and 10-yard dump trucks that have been converted into chipper dump trucks, and
WHEREAS, Altec Industries located at 2106 S. Riverside Road, St. Joseph, MO, has two Ford F-750 diesel Forestry Chip Dump Trucks that Street Maintenance has been renting and
WHEREAS, 100% of the first two months of rental charges will be deducted from the purchase price which will make the total for the two 2015 Ford F-750 Chip Dump Trucks $165,450.00, and
WHEREAS, account 215-4460-431-7510 has funds for the purchase of these two Chip Dump Trucks
WHEREAS,. pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Approves the purchase of two new 2015 Ford F-750 Chip Dump Trucks from Altec Industries as a sole source in the amount of $165,450.00.