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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: March 7th, 2022
SUBJECT:
A resolution adopting unit prices submitted by W.E. Mundy Landscaping & Garden Center, Inc. for the 2022 Citywide Landscaping Repair and Maintenance Program.
PURPOSE:
To set up a contract with W.E. Mundy Landscaping & Garden Center, Inc. to provide landscaping repair and maintenance for various divisions within the City of Aurora.
BACKGROUND:
This contract was last bid in the summer of 2017 which expired at the end of 2021. The contract is used primarily by the Water & Sewer Maintenance division to provide restoration of open spaces disturbed during utility maintenance and repair operations. The City of Aurora Street Maintenance Division also uses this contract to replace parkway trees. Other various City divisions utilize this contract to address minor landscaping repairs which makes up a small percentage of the program. This contract will not be used for restoration on any current or future capital improvement projects.
DISCUSSION:
The Citywide landscaping Repair and Maintenance Program was publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit A. Two bids were received which can be seen on the attached bid tabulation attached as Exhibit B. Bids were reviewed and scored based on criteria such as fee, experience, personnel, and references as listed in the bid documents. Three independent rankers determined that W.E. Mundy Landscaping & Garden Center, Inc. was the most appropriate contractor for this program based on the established review metrics. Evaluation of the submitted unit prices accounted for half of the ranking and the vast majority of W.E. Mundy Landscaping & Garden Center, Inc.'s fixed costs were lower. The bid received from W.E. Mundy Landscaping & Garden Center, Inc. is attached as Exhibit C. The 2022 W&S Landscape QBS Spreadsheet is attached as Exhibit D.
This program was budgeted in 2022 in individual accounts for each division that participates and which will be continued on a yearly basis using account numbers 215-4460-431-6540 and 101-4460-431-3834, but the majority of the work will be completed for the Water & Sewer Maintenance Division using account 510-4063-511-38-34. The following amounts were budgeted for use in 2022; $50,000.00 (215-4460-431-6540), $25,000.00 (101-4460-431-3834), $188,576.42 (510-4063-511-38-34). The contract will be for two years and nine months with two one-year extensions possible based on mutual agreement between the contractor and the City of Aurora Division of Engineering. Each one year extension will need to be executed by the contractor and Director of Purchasing or Financial Officer.
IMPACT STATEMENT:
This program will efficiently address unforeseen disturbances to landscaped or open spaces in a timely manner minimizing the nuisance to residents of the City of Aurora.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing a Contract with W.E. Mundy Landscaping & Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to accept the unit prices submitted for the Citywide Landscape Repair & Maintenance Contract.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, This contract was last bid in the summer of 2017 which ended at the end of 2021, and
WHEREAS, The Citywide landscaping Repair and Maintenance Program was publicly advertised and bid in conformance with City procedures, and
WHEREAS, The contract will be for two years and nine months with two one-year extensions possible based on mutual agreement between the contractor and the City of Aurora, and
WHEREAS, This program was budgeted in 2022 in individual accounts for each division that participates and which will be continued on a yearly basis using account numbers 215-4460-431-6540 and 101-4460-431-3834, but the majority of the work will be completed for the Water & Sewer Maintenance Division using account 510-4063-511-38-34.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the contract with W.E. Mundy Landscaping & Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 utilizing the unit prices submitted for the Citywide Landscape Repair & Maintenance Contract is hereby approved.