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TO: Mayor Richard C. Irvin
FROM: Michael R Pegues, Chief Information Officer
Lieutenant Andy Wolcott, Aurora Police Department
Timm Kopacz, IT Project Manager
DATE: April 19, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for License Plate Reader (LPR) Hosting Services for an amount not to exceed $72,000 and a 3-year subscription for LPR integration services for $15,000 from Motorola Solutions, Inc., 500 W. Monroe Street, Chicago, IL 60661, for a total purchase of $87,000.
PURPOSE:
The Aurora Police Department has received monies from three grants to deploy License Plate Readers (LPRs) at various points in the City. The grant funds enable us to cover the annual service fees associated with LPRs and facilitate the integration of LPR data into the City's existing FUSUS platform.
BACKGROUND:
In 2022, the City received funding from multiple sources. The Rebuild Distressed Communities Grant, accepted via Council Resolution R23-010, provided monies. Additionally, funds from the Illinois Attorney General’s Office, accepted via Council Resolution R23-332, and monies from the US Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program, accepted via Council Resolution R23-375, were awarded. These grants specifically allocated funding for the purchase and maintenance of License Plate Readers (LPRs).
To fully leverage these LPRs, the City must acquire LPR services for hosting the LPR data. Furthermore, an integration with Motorola is necessary to seamlessly transfer the LPR data into the FUSUS platform. This integration will enable access to LPR data, data searches, and notifications for stolen vehicles and other critical license plate hits. Consequently, this resolution seeks approval for the purchase of Motorola video LPR hosting services and integration with the Police Department’s FUSUS platform.
DISCUSSION:
Since 2020, the Aurora Police Department has been leveraging Motorola’s LPR services to enhance policing capabilities through shared LPR data with other law enforcement agencies and commercial sources. In a significant move, the Council approved Resolution #R23-070 in March 2023, authorizing the acquisition of 21 Motorola LPR devices, marking the department’s transition to owning LPR technology.
City staff has negotiated a hosting fee contract with Motorola, capped at $400 annually per LPR, for up to 60 units, translating to an annual budget of $24,000 and a three-year cap of $72,000. Grant-eligible LPR hosting costs will be allocated from various accounts associated with their respective grant awards (see attached Grant Services Table Summary), while non-grant-eligible expenses, particularly for cameras funded by the Illinois Attorney General’s Grant (R23-332), will be covered by account 101-3536-421.45-02, as the grant excludes coverage for years 2 to 5.
Furthermore, the Council’s Resolution R23-294 facilitated the purchase of FUSUS, a real-time crime center solution, to integrate with Motorola’s LPR data, thereby augmenting the department’s operational efficiency. However, this integration is not grant-funded, and the initial year’s integration cost of $5,000 will be financed through account 101-3536-421.45-02, with subsequent years’ expenses planned for account 101-1280-419.38-11.
See attachment Grant Services Table Summary.xlxs
The purchasing vehicle for this acquisition is facilitated through the Motorola Sourcewell contract 101223-MOT, which is valid until Dec 2027 and is part of a comprehensive multi-state cooperative. For additional details, please refer to the Sourcewell website under cooperative purchasing: <https://www.sourcewell-mn.gov/cooperative-purchasing/101223-MOT>. Note that the $400 annual fee for each LPR as described above is significantly less than the Sourcewell contract.
IMPACT STATEMENT:
The Police Department needs Motorola’s annual hosting services to access the camera-scanned data. By integrating with FUSUS, the data, searches, and hits from Motorola LPRs can be accessed via the FUSUS platform.
RECOMMENDATIONS:
Request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for License Plate Reader (LPR) Hosting Services for $15,000 and a 3-year subscription for LPR integration services for $72,000 from Motorola Solutions, Inc., 500 W. Monroe Street, Chicago, IL 60661, for a total purchase of $87,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City was awarded monies from the Rebuild Distressed Communities Grant in 2022. These funds were accepted through Council Resolution R23-010; and
WHEREAS, the City was awarded monies from the Illinois Attorney General's Office, accepted via Council Resolution R23-332; and
WHEREAS, the City was awarded monies from the US Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program. Those funds were accepted via Council Resolution R23-375; and
WHEREAS a budget transfer will be completed to make funds available in account 101-3536-421.50-50, 101-3536-421.45-02 and 101-1280-419-38.11 for these purchases.
WHEREAS, integration of the video from these License Plate Readers into the City's Critical Incident Intelligence Center is necessary for the City to properly utilize these License Plate Readers; and
WHEREAS, The purchasing vehicle for this acquisition is facilitated through the Motorola Sourcewell contract 101223-MOT, which is valid until Dec 2027 and is part of a comprehensive multi-state cooperative. For additional details, please refer to the Sourcewell website under cooperative purchasing: https://www.sourcewell-mn.gov/cooperative-purchasing/101223-MOT
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to purchase a 3-year subscription for License Plate Reader (LPR) Hosting Services for $15,000 and a 3-year subscription for LPR integration services for $72,000 from Motorola Solutions, Inc., 500 W. Monroe Street, Chicago, IL 60661, for a total purchase of $87,000.