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TO: Mayor Thomas J. Weisner
FROM: Christopher E. Lirot, Road and Bridge Coordinator
DATE: May 15, 2015
SUBJECT:
A Resolution to Award the 2015 Neighborhood Street Resurfacing Projects to Builders Paving, LLC
PURPOSE:
To award the contract for the 2015 Neighborhood Street Resurfacing Projects.
BACKGROUND:
The Neighborhood street resurfacing list was selected from the pavement management study that was completed in the spring. This project will include the resurfacing of 32.4 lane miles of residential streets as shown on the list in Exhibit A. In addition, the contract will include ward funded projects and paving projects in Phillips Park.
DISCUSSION:
Bids were opened and publicly read on May 13, 2015. The bid tabulation for the 2 bids received is attached as Exhibit B. The lowest responsible bid was submitted by Builders Paving, LLC of Hillside, IL in the amount of $4,147,643.45 which is 12.8% less than the Engineer's Cost Estimate. Although concrete unit prices are at the same level from earlier bids this year, the asphalt paving unit prices are lower than we had expected resulting in the low bid. Builders Paving has completed work for the City of Aurora and resurfacing projects in nearby communities. The contractor is also prequalified with the State of Illinois. Builders Paving references and IDOT Certificate of Eligibility are attached as Exhibit C.
We recommend awarding the 2015 Neighborhood Street Resurfacing Projects to Builders Paving for the unit prices submitted. The 2015 City Budget provides $3,738,943.45 in account no. 340-4460-431.73-91 (CapA), $12,000 in account no. 311-4460-431.38-55 (Ward 1 funds), $35,000 in account no. 313-4460-431.38-55 (Ward 3 funds), $20,000 in account no. 318-4460-431.38-55 (Ward 8 funds), $250,000 in account no. 221-1330-801.43-02 (CDBG funds) and $91,700 in account no. 340-4460-431.79-53 (Phillips Park).
IMPACT STATEMENT:
Construction is expected to begin in June and be completed by October. Each street will be under construction for 4 to 10 weeks.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award the Contract for the 2015 Neighborhood Street Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, Suite 108, Hillside, IL 60162 in the amount of $4,147,643.45.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface the listed city streets attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, bids were received and publicly opened and read on May 13, 2015 with bid tabulation attached hereto and incorporated as Exhibit 'B'; and
WHEREAS, Builders Paving, 4413 Roosevelt Road, Suite 108, Hillside, Il 60162 was the lowest responsible bidder in the amount of Four Million One Hundred Forty Seven Thousand Six Hundred Forty Three Dollars and Forty Five Cents ($4,147,643.45); and
WHEREAS, the 2015 City Budget provides $3,738,943.45 in account no. 340-4460-431.73-91 (CapA), $12,000 in account no. 311-4460-431.38-55 (Ward 1 funds), $35,000 in account no. 313-4460-431.38-55 (Ward 3 funds), $20,000 in account no. 318-4460-431.38-55 (Ward 8 funds), $250,000 in account no. 221-1330-801.43-02 (CDBG funds) and $91,700 in account no. 340-4460-431.79-53 (Phillips Park)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Builders Paving, LLC for the unit prices shown within the bid as set forth in Exhibit 'B'