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TO: Mayor Richard C. Irvin
FROM: Guadalupe Gonzalez III, Superintendent of Facilities Maintenance
DATE: March 11, 2024
SUBJECT:
Aurora Police Department and Animal Control Facilities Rooftop HVAC Unit Replacements
PURPOSE:
Replacement of three (3) roof top units located at the Aurora Police Department TAS Facility, and three (3) roof top units located at the Aurora Animal Control Facility.
BACKGROUND:
A rooftop unit (RTU) is a class of heating, ventilating, and air conditioning (HVAC)
equipment that contains all the components in one package and is typically mounted on the
roof of a building.
Three (3) RTUs at the Aurora Police Department Headquarters TAS Building, located at 1200 E Indian Trail, and three (3) RTUs at the Aurora Animal Control Facility, located at 600 S. River Street, were evaluated by the Central Services Division. All six (6) units were found to have exceeded the fifteen (15) year recommended service life, require more frequent maintenance, and have become increasingly less reliable.
The Central Services Division recommended replacement of the six (6) RTUs with a 2024 Decision Package which was approved and allocated in the City's 2024 budget.
DISCUSSION:
The City solicited Bid 24-022 "Roof Top Unit Replacements" and received seven (7) bids. On March 6, 2024, the bids were publicly opened and Anchor Mechanical Inc, of Chicago, IL submitted the lowest responsible bid of $256,060.00.
A five percent (5%) contingency of $12,803.00 is requested for this project.
The bid documentation, bid tabulation, aerial maps and bid submissions are attached.
Local preference does apply to this bid, however no local company was within the allowed percentage.
Monies to satisfy the cost of this project are budgeted in accounts 340-4411-417.38-05 and 101-4410-440.38-05.
Anchor Mechanical Inc. has no outstanding debt with the City of Aurora.
IMPACT STATEMENT:
NA.
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the acceptance of the low bid from Anchor Mechanical Inc. of Chicago, IL., for the replacement of roof top HVAC units at the Aurora Police Department TAS and Aurora Animal Control Facilities for $256,060.00, and a contingency of $12,803.00.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the acceptance of the low bid from Anchor Mechanical Inc. of Chicago, IL., for the replacement of roof top HVAC units at the Aurora Police Department TAS and the Aurora Animal Control Facilities for $256,060.00, and a contingency of $12,803.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, three (3) RTUs at the Aurora Police Department Headquarters TAS Building, located at 1200 E Indian Trail, and three (3) RTUs at the Aurora Animal Control Facility, located at 600 S. River Street, were evaluated by the Central Services Division; and
WHEREAS, all six (6) units were found to have exceeded the fifteen (15) year recommended service life, require more frequent maintenance, and have become increasingly less reliable; and
WHEREAS, the Central Services Division recommended replacement of the six (6) RTUs with a 2024 Decision Package which was approved and allocated in the City's 2024 budget; and
WHEREAS, the City solicited Bid 24-022 "Roof Top Unit Replacements" and received seven (7) bids; and
WHEREAS, on March 6, 2024, the bids were publicly opened and Anchor Mechanical Inc, of Chicago, IL submitted the lowest responsible bid of $256,060.00; and
WHEREAS, monies to satisfy the costs for this project are budgeted in accounts 340-4411-417.38-05 and 101-4410-440.38-05.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the acceptance of the low bid from Anchor Mechanical Inc. of Chicago, IL., for the replacement of roof top HVAC units at the Aurora Police Department TAS Facility and the Aurora Animal Control Facilities for $256,060.00, and a contingency of $12,803.00, and the Purchasing Director is hereby authorized to issue the necessary purchase orders.