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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 26, 2017
SUBJECT:
Resolution to authorize the expenditure of up to $600,000 for conversion of 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
PURPOSE:
To obtain approval to authorize the expenditure of up to $600,000 for conversion of 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
BACKGROUND:
Similar to the DCEO grant that was approved and funded earlier this year, the City recently applied for and received an additional Com Ed Energy Efficiency Program Grant (Project ID#16-38159) to receive up to 75% reimbursement ($450,000) to continue with the conversion of existing HPS streetlights to more energy efficient LED fixtures. The initial purchases for the 2,070 fixtures to be converted the City will be made utilizing the annual contract for materials and supplies, which is intended to freeze commonly fluctuating unit prices for the materials, supplies, and LED light fixtures used by the Electrical Division. It also enables them to readily pick up the materials as needed with an open purchase order rather than getting individual quotes and a separate purchase order every time they need an item. A request for quotations for 2017/2018 electrical materials and supplies was advertised in the newspaper and sent out to several suppliers. Typically the lowest bid per item will be used unless delivery time becomes an issue.
DISCUSSION:
Initial funding for the materials, supplies, and LED light fixtures is budgeted in accounts 340-4020-418.65-07, 231-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with accounts to be determined. The latest grant received from Com Ed will reimburse the City up to 75% of the cost ($450,000) for the LED streetlights to be purchased.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.l
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to authorize the expenditure of up to $600,000 for conversion of 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora previously accepted the three bids received for the 2017/2018 Electrical Materials and Supplies and deemed the unit prices for materials, supplies, and LED light fixtures for the Electrical Division contained in the bids as fair; and:
WHEREAS, funding for the materials, supplies, and LED light fixtures is budgeted in accounts 340-4020-418.65-07, 231-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with accounts to be determined and reimbursed up to 75% through a grant recently executed with Com Ed)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorize the expenditure of up to $600,000 for conversion of 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.