cover
TO: Mayor Richard C. Irvin
FROM: Katrina Boatright, Senior and Disability Services Manager
DATE: April 23, 2024
SUBJECT:
A Resolution awarding West Hauling and Landscaping, Beary Landscape Management and Tavarez and Sons Lawn Care, IL as the 2024 contractors, with a possible 2-year extension, for Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois.
PURPOSE:
To obtain City Council approval for West Hauling and Landscaping, Beary Landscape Management and Tavarez and Sons Lawn Care serve as the contractors for the Special Lawn Mowing Support Program which provides these services for eligible seniors (62 and over) and individuals living with disabilities.
BACKGROUND:
Senior and Disability Services is responsible for identifying gaps in services/resources for our seniors and individuals living with disabilities, then producing innovative ways to provide supplementary solutions to enhance their life and legacy as residents in the City of Aurora. During the 12 stop Senior Listening tour, lawn mowing support was identified as a significant need amongst this population, and this is our response to this identified need. In 2022 we piloted this program serving 50 residents. Each year we grow the program by 25 additional residents. In 2023, the program was scaled to serve 75 residents and this year we are serving 100 residents. Program details are attached (Attachment 5).
DISCUSSION:
A formal bid request was sent out to identify contractors to provide lawn mowing services for the 100 eligible private residential properties within the City of Aurora, Illinois. We received responses from the following 4 responsible bidders: Beary Landscape Management, Guardian Asphalt Protection and Maintenance, Tavarez and Sons Lawn Care, and West Hauling and Landscaping. West Hauling and Landscaping, Beary Landscape Management and Tavarez and Sons Lawn Care were the lowest bidders based on the lowest cost over 3 years for the less than 10” cuts, which is where the majority of the invoicing takes place. Due to the number of homes this year, contractor availability, and schedules, the three lowest bidders were selected to split the 100 homes for efficiency purposes.
This bid is subject to the local preference ordinance; however, it did not impact the decision.
Contractors will be paid on a per service basis (up to sixteen visits per resident) until the program funds are fully expended. The 2024 contracts for a total amount not to exceed $88,000.00 will be signed with the option to extend for an additional two years upon mutual consent between the City and the vendors.
Funding for Senior and Disability Services, for lawn mowing services, as a part of the Special Lawn Mowing Support Program will be provided from account 101-1372-440.50-80.
IMPACT STATEMENT:
This resolution must be approved in order to provide lawn mowing services for identified and eligible seniors and individuals living with disabilities (as a part of the Special Lawn Mowing Support Program) within the City of Aurora Illinois limits.
RECOMMENDATIONS:
Request is for the approval of West Hauling and Landscaping, Beary Landscape Management and Tavarez and Sons Lawn Care, service contracts.
cc: PHST Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution awarding West Hauling and Landscaping, Beary Landscape Management, and Tavarez and Sons Lawn Care, IL as the 2024 contractors with a possible 2-year extension for Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) is an important part of the advocacy and residential property sustainment for our senior and disabled residents.
WHEREAS, West Hauling and Landscaping, Beary Landscape Management and Tavarez and Sons Lawn Care were the lowest of the four bidders for 2024 with a possible two-year extension based on a formal bid solicitation process; and
WHEREAS, The contract will be until October 2024; and
WHEREAS, funding for the Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) will be from account 101-1372-440.50-80, $88,000. The account has enough funds to cover expenses through 2024.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the award for the Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois be awarded to West Hauling and Landscaping, Beary Landscape Management and Tavarez and Sons Lawn Care, IL.