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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: October 7, 2024
SUBJECT:
A resolution authorizing the purchase and installation of equipment to upsize High Pressure Pump #1 for the Water Production Division (WPD) in an amount not to exceed $103,405.00.
PURPOSE:
To obtain City Council authorization for Layne Christensen Company (Layne), 721 W. Illinois Avenue, Aurora, IL, to perform all necessary services as described in Layne's proposal letter to upsize the pumping capacity of High Pressure Pump #1 at the City of Aurora Water Treatment Plant.
BACKGROUND:
High Pressure Pump #1 is one of three pumps used to distribute finished water from the treatment plant to the high pressure zone of the city's water distribution system. Trending of water demand indicates a need to proactively increase pumping capacity to the high pressure zone as future water demand increases. The proposed upsizing of this pump will provide an additional 500,000 gallons per day of pumping capacity to the high pressure zone.
DISCUSSION:
The total estimated cost of all labor and material pricing to complete this project is $103,405.00. A breakdown of the estimated costs is presented in Layne's proposal letter (attached).
The city entered into a five year Professional Services Agreement (PSA) with Layne in 2020 under Resolution No. R20-083, which provides a 5% discount on all labor and field services and a 10% discount on specialized services performed by Layne. Layne will perform all work on a time and material basis and will only be compensated for the actual work performed per the terms and conditions of the PSA. In addition, Layne is the sole regional factory authorized source for repair and replacement of Flowserve-Byron Jackson pumping equipment utilized by the WPD.
Funds are available in the 2024 City Budget in Account No. 510-4058-511-38-01 from a previously approved Decision Package. In addition, recently a grant was secured in the amount of $101,790.00 to support this project (R24-275).
The local vendor preference policy does not apply per Section 2-409 as this is a noncompetitive situation.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Request committee and city council approval of a resolution authorizing the purchase and installation of equipment by Layne Christensen Company to upsize High Pressure Pump #1 per the existing PSA in an amount not to exceed of $103,405.00
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase and installation of equipment to upsize High Pressure Pump #1 for the Water Production Division in an amount not to exceed of $103,405.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division seeks to increase the pumping capacity of High Pressure Pump #1; and
WHEREAS, Layne Christensen Company, Aurora, IL, is the sole local factory authorized representative for repair and replacement of Flowserve-Byron Jackson pumping equipment utilized by the Water Production Division; and
WHEREAS, a current Professional Services Agreement is in effect between the City of Aurora and Layne Christensen Company for professional services to include but not limited to field services and pump equipment replacement, as per City of Aurora Resolution No. R20-083; and
WHEREAS, budgetary authority is granted and funds are available for this work in the 2024 City Budget in account 510-4058-511-38-01;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that its Purchasing Director be and is hereby authorized to issue a purchase order to Layne Christensen Company for purchase and installation of equipment to upsize High Pressure Pump #1, in a total amount not to exceed $103,405.00 for the Water Production Division.