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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E. Engineering Coordinator
DATE: November 8, 2021
SUBJECT:
A Resolution Awarding the 2022 Sanitary & Storm Sewer Televising contract to National Power Rodding Corporation of Chicago, Illinois.
PURPOSE:
The City of Aurora annually hires a contractor to televise specific sanitary sewers to detect any needed repairs prior to a roadway being resurfaced. In addition to the televising, a light cleaning of the sewers is done. This contract will be located throughout the City of Aurora but will primarily be utilized on the older clay sanitary sewers.
BACKGROUND:
Televising the City sewers is the first part of the annual sewer maintenance program conducted by the City. Each year, sewers are cleaned and televised if they are known to have potential issues or are under roadways that will be rehabilitated in the near future. This televising provides useful information to the Engineering and Water & Sewer Divisions that cannot be seen when inspecting sewers from within manholes or other entry points. While reviewing the televising results, issues are identified and the proper solution is designed and implemented. Solutions such as sewer lining projects, sewer replacement or spot repairs are performed depending on the issues that are found during the televising. Depending on the scope of the work, these repairs are completed by the Water and Sewer Division or are completed by contractors hired using the City’s procurement process. This contract will also be utilized to televise and final inspect the storm sewer installed last year.
This proposed contract will televise the sewers under both the 2022 and 2023 preliminary roadway overlay lists. By doubling the length of sewer to be televised, the typical cost of this annual contract has also more than doubled. The City's pavement condition ratings were updated in 2021 and the City now has a preliminary resurfacing plan for the next several years. This will allow the televising of the sewers in the roads anticipated to be resurfaced in 2023 with the intention of performing any sanitary sewer spot repairs in 2022.
DISCUSSION:
National Power Rodding Corporation's bid of four hundred thirty thousand, seven hundred and seventy-seven dollars and seventy-five cents ($430,777.75) was the lowest responsible bid of three (3) bids received. A tabulation of the bids is attached as Exhibit B. A copy of the formal invitation for bid posted in the Beacon News is attached as Exhibit A and a copy of the bid documents submitted by National Power Rodding Corporation is attached as Exhibit C. The low bidder, National Power Rodding Corporation, has successfully completed similar projects for the City in the past.
This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance.
The 2022 proposed Budget includes funding for sewer evaluation and rehabilitation within account No.510-4063-511-73-14 (IB018) with a starting balance of $2,500,000.00 including an anticipated carryover amount.
IMPACT STATEMENT:
The televising and cleaning of the sewers will have minimal traffic impacts on the citizens of Aurora.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Awarding the 2022 Sanitary & Storm Sewer Televising contract to National Power Rodding Corporation, 2500 W. Arthington St., Chicago, Illinois, 60612 in the amount of four hundred thirty thousand, seven hundred and seventy-seven dollars and seventy-five cents ($430,777.75).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora finds it desirable to hire a contractor to televise specific sanitary and storm sewers in order to detect any needed repairs prior to a roadway being resurfaced; and
WHEREAS, This televising contract will allow the inspection, televising review, and dig repair process to be completed in advance of the roadway resurfacing program; and
WHEREAS, This project was formally noticed and two respondents submitted proposals; and
WHEREAS, The 2022 Budget includes funding for sewer evaluation and rehabilitation within account No.510-4063-511-73-14 (IB018) with a starting balance of $2,500,000.00 including an anticipated carryover amount.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with National Power Rodding Corporation, 2500 W. Arthington St., Chicago, Illinois, 60612 in the amount of four hundred thirty thousand, seven hundred and seventy-seven dollars and seventy-five cents ($430,777.75) for the 2022 Sanitary & Storm Televising contract.