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TO: Mayor Richard C. Irvin
FROM: Steve Andras, P.E., Airport Manager
DATE: 7-31-23
SUBJECT:
A resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement in the amount of $55,500 between Crawford, Murphy and Tilly, Inc. and the City of Aurora for professional design services for the Airport Snow Removal Equipment Acquisition Project.
PURPOSE:
To obtain approval to enter into a consultant agreement with Crawford, Murphy and Tilly, Inc. to provide engineering services associated with the acquisition of Snow Removal Equipment (SRE) for the Aurora Municipal Airport.
BACKGROUND:
In November of 2021 the president signed H.R.3684, the Infrastructure Investment and Jobs Act commonly known as the Bipartisan Infrastructure Law (BIL). In anticipation of these funds, the Aurora Municipal Airport modified its Capital Improvement Plan on file with the Illinois Division of Aeronautics (IDA) to incorporate projects that wouldn't ordinarily be eligible under the usual Airport Improvement Program. Snow removal equipment and snow removal equipment storage building rehabilitation were added to take advantage of the BIL funding opportunity.
In May of this year, we received notification from the IDA that the funding request for snow removal equipment had been approved and programmed. See attached Program Letter.
The equipment desired is:
1. Front end loader and loader-mounted wing blade attachment.
2. Tandem Plow Truck with high wing blade and dump body with spreader attachment.
3. Tractor with High speed spreader blade.
In order to qualify for funding, we are required to use our aviation consultant which has gone through the IDOT Division of Aeronautics' selection process. IDA is the agency administering these federal funds.
DISCUSSION:
The estimated cost for this equipment is $1,730,000 with our local share being $86,500 or 5% of the total project cost.
We have budgeted funds for this project under CIP D-056 in account number 504-4454-433.74-48 under the 2024 FY budget. This project is unique in that the City of Aurora will be required to front-fund the entire project cost and be reimbursed through the Division of Aeronautics. It is anticipated that we will pay Crawford, Murphy and Tilly, Inc. for their services out of the 2023 budget which will require a budget transfer.
IMPACT STATEMENT:
This purchase should have no adverse impact to the City of Aurora. Rather, it will reduce the ultimate financial burden to the City by utilizing federal grant money through the BIL funding opportunity.
RECOMMENDATIONS:
We respectfully request that you forward this agreement to the Finance Committee for their review and favorable recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement in the amount of $55,500 between Crawford, Murphy and Tilly, Inc. and the City of Aurora for professional design services for the Airport Snow Removal Equipment Acquisition Project (ARR-5103 SRE).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City of Aurora desires to purchase snow removal equipment; and
WHEREAS, the Airport Snow Removal Equipment Acquisition Project will be funded by Federal, State and Local funds with the City of Aurora's share being $86,500 or 5%; and
WHEREAS, the 2024 budget provides funding for this project under CIP D-056 in account No. 504-4454-433.74-48; and
WHEREAS, payment to Crawford, Murphy and Tilly, Inc. will be made from the 2023 budget year requiring a budget transfer.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized and directed to execute the not-to-exceed agreement in the amount of $55,500 for professional design services in conjunction with the Airport Snow Removal Equipment Acquisition Project with Crawford, Murphy and Tilly, Inc.