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TO: Mayor Richard C. Irvin
FROM: John Hoffmann, P.E., Engineering Coordinator
DATE: August 9, 2021
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract for the Downtown Bike Path Rehabilitation project located in Wards 4 and 6 with Geneva Construction Co., Aurora, IL in the bid amount of ($288,379.00).
PURPOSE:
To replace the green painted bike path portion of the Fox River Trail along River Street from North Avenue to Downers Place and Downers Place from River Street to the Fox River. This project will remove to top section of existing asphalt and green epoxy surface and replace it with new green surfacing.
BACKGROUND:
The location of the improvements can be seen in the attached Exhibit A - Location Map.
The existing hot-mix asphalt, green colored bike path, was previously installed over a portion of the old roadway along River Street. The bike path has numerous pavement distresses from pavement deterioration resulting in chipping of the surface coloring. Portions of the path have also been patched due to utility maintenance and adjacent lot improvements. This has led to inconsistent bike path pavement condition and green coloring. Overall the path is in fair condition and warrants replacement with a consistent green color. This project will continue Aurora's efforts to maintain a bicycle friendly community along the Fox River corridor.
DISCUSSION:
One bid was received, opened, and read aloud on August 2, 2021 for an Option 1 and Option 2. Option 1 consists of milling 3 inches of the existing asphalt path, replacement with 3 inches of hot-mix asphalt and installing green surface coloring. Option 2 consists of milling 5 inches to 6 inches of the existing asphalt path and replacement with 5 inches to 6 inches of green integral colored Portland Cement Concrete. Due to the similarity of prices, we are recommending awarding the project in the higher amount (HMA pavement with green surfacing) while continuing to evaluate the applicability of concrete; the selected vendor will provide samples for staff evaluation prior to commencement. The bid tabulation can be seen in the attached Exhibit B. The lowest responsible bid for Option 1 in the amount of $288,379.00 was submitted by Geneva Construction Co. A portion of the project ($214,679.00) will be funded from TIF 3 using account 233-4460-431.73-91 (GB142) which has a 2021 budget amount of $350,000.00. A portion of the project is located outside of TIF 3, staff is therefore recommending a transfer of funds from the Broadway Redevelopment Corridor (CIP A055, account 353-1830-465.73-76) in the amount of $73,750.00 to cover the remaining expense. Also included as Exhibits C, D, E & F are the Advertisement for Bid, Geneva Construction Co. Submitted Bid, Addendum No. 1 and Addendum No. 2.
This project was subject to the Local Preference Ordinance, and the one bid received from Geneva Construction Co. is a Local Bidder.
IMPACT STATEMENT:
The bike path will be closed for the duration of the project with construction anticipated in September and October. Parking along the bike path will be temporarily closed for a maximum of 10 days during the construction. Impacts to traffic and the downtown businesses and residents will be kept to a minimum, however material curing times will dictate when certain sections of the path can be reopened.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a contract for the Downtown Bike Path Rehabilitation project located in Wards 4 and 6 with Geneva Construction Co., Aurora, IL in the bid amount of ($288,379.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the project will replace the green painted bike path portion of the Fox River Trail along River Street from North Avenue to Downers Place and Downers Place from River Street to the Fox River; and
WHEREAS, Geneva Construction Co., submitted the lowest responsible bid out of 1 bid received, opened and read aloud on August 2, 2021; and
WHEREAS, the project ($288,379.00) has been funded in the 2021 budget within account 233-4460-431.73-91 ($350,000.00, GB142), however only $214,629.00 of the total project amount is eligible for expenditure from that account; and
WHEREAS, the portion of the project located outside of TIF 3 is not eligible for that funding source and a transfer in the amount of $73,750.00 from account 353-1830-465.73-76 will be required to fund the remainder of the project; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Geneva Construction Co., Aurora, IL in the amount of ($288,379.00).