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TO: Mayor Richard C. Irvin
FROM: Gary Fript, IT Telecommunications Engineer
Shanita Thompson, Director IT Operations
DATE: 09/23/2019
SUBJECT:
Requesting approval to renew the agreement with AT&T for contracts that will expire in the amount of $36,584.24.
PURPOSE:
Attached are the following contracts that will expire and need to be renewed. These contracts establish costs providing for our city telephone users calling into the Public Switched Telephone Network.
BACKGROUND:
The contract COMPLETELINK 2.0 replaces the former MDA (Master Discount Agreement) that will expire on 10-04-2019. The new contract term is for 24 months and will cover intrastate BAND A, B & C.
The second contract is the HVCP (High Volume Calling Plan). This is for Long Distance service rates. The current contract will expire on 10-04-2019. The new contract term for this one is 24 months.
DISCUSSION:
The funds are budgeted each year in account 101-1380-419.44-01 (2019 budget is $99,500.00). The vendor has no outstanding debt with the City.
AT & T is sole source because it is the only provider that provides necessary service to the Public Switched Telephone Network. Contracts have been in place since 2010 and it is most beneficial to our city to have these renewed.
IMPACT STATEMENT:
These governmental contracts offer the city a substantial discount, without renewing, our costs increase 10 times our discounted rates.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Information & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution approving the renewal of the contract agreements with AT&T for contracts that expire on 10-04-2019 in the amount of $36,584.24.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Information Technology Division requires the renewal of these contracts, and
WHEREAS, AT&T has submitted the contracts for renewal to continue the current cost discounts, and
WHEREAS, this contract renews every 24 months; and
WHEREAS, AT&T is the sole source for these contracts, and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation; and )
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approve the renewal of the two contract agreements with AT&T that have recently expired for the Information Technology Division, and the Director of Purchasing is hereby authorized to execute all associated contract documents.