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TO: Mayor Richard C. Irvin
FROM: Michael Houston, Superintendent of Water and Sewer Maintenance
DATE: August 15, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to adopt unit prices submitted by Rochelle Landfill for the disposal of excavated spoils that cannot be classified as Clean Construction Demolition Debris (CCDD).
PURPOSE:
The purpose for this resolution is to provide a means for the City's Water and Sewer Maintenance Division to dispose of spoils that cannot be disposed of as CCDD material.
BACKGROUND:
35 ILL. Adm. Code 1100 requires testing of soils excavated from sites with a history of activity that may have resulted in soil contamination. This code also requires that spoils excavated from residential sites be tested for pH. Soils that do not meet the requirements for disposal at a CCDD landfill must be disposed of at a facility permitted to accept such contaminated material
DISCUSSION:
On July 16, 2023, the City's Purchasing Division advertised a request for proposals for the disposal of non-CCDD material. On August 2, 2023 the Purchasing Division opened two bids. One from Waste Management of Illinois and another from Rochelle Landfill.
As shown on the attached quote submitted by Rochelle Landfill, the bid price per ton disposal fee for the next 4 months is $17.00 per ton with an increase to $18.00 per ton after December 31, 2023 which is valid until December 31, 2024.
Funding for this expense is provided in the 2023 budget in account 510-4063-511.36-13 within the Water and Sewer Fund that includes $210,000 budgeted. Based on historic activity it is estimated that approximately 5000 tons of non-CCDD spoils will generated over the next 12 months.
IMPACT STATEMENT:
This resolution is needed in order to provide a means for disposing excavated soils that are generated on a daily basis by the City's Water and Sewer Maintenance Division.
RECOMMENDATIONS:
Please consider adopting the attached resolution.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to accept per ton dump fees from Rochelle Landfill for the disposal of non-special and special excavated spoils.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, August 2, 2023 the Director of Purchasing received two proposals with Rochelle Landfill being low bid for the disposal of excavated spoils that cannot be classified as Clean Construction Demolition Debris; and
WHEREAS, said proposal is for the amount of $17.00 per ton and is valid until December 31, 2023; and
WHEREAS, the contract will be for the remainder of the 2023 year with a one year extension which then will increase the price per ton to $18.00 valid until December 31, 2024. The Director of Purchasing will have the authority to take any and all steps necessary to execute and implement the extension stated in the quote without further approval required by City Council; and
WHEREAS, Funding for this expense is provided in the 2023 budget in account 510-4063-511.36-13 within the Water and Sewer Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to adopt the per ton dump fee submitted by Rochelle Landfill included in the attachment.