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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: March 11, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements.
PURPOSE:
To enter into an agreement with Advantage Paving Solutions, Inc. in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements.
BACKGROUND:
The City recently purchased the parking lot located at the southeast corner of Galena and LaSalle Street. As part of the renovation of this lot to provide additional public parking for downtown, the City is looking to reshape the entrance (including selective new curb at the planter beds) as well as mill, resurface, and re-stripe the asphalt pavement as shown on the attached plans. New pavement will also be placed and stripped within the previous footprint of a small city-owned building located within the lot at 14 S. LaSalle Street, which is currently being demolished.
DISCUSSION:
An invitation to bid was published and seven bids were read aloud on February 28, 2024. Of the seven bids received, Advantage Paving Solutions, Inc. was determined to be the lowest responsible bidder in the total amount of $110,239.25, which includes a $8,000 contingency to address any additional repairs or quantities deemed necessary during construction. See attached Bid Tabulation for additional details.
This bid was subject to Local Preference, but the two local vendors (Abbey Paving & Sealcoating Company, Inc. and Geneva Construction Company) were not within the allowable threshold for consideration.
This project was budgeted in 2024 with account 340-4030-418.73-99 (CIP A071), which has a remaining balance of $2,198,900.00.
The total amount requested for this agreement ($150,239.25) also includes an additional $40,000 to mill, resurface, and re-stripe Parking Lot H, which is located near the southeast corner of the intersection of New York and Lake Streets. These improvements to Lot H, which were budgeted in 2024, are being added to this contract to take advantage of the available funding and the favorable pricing received for the Galena/LaSalle Parking Lot Improvements.
IMPACT STATEMENT:
The resurfacing of the parking lot will provide additional parking for visitors to downtown Aurora.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Seven bids for the Galena/LaSalle Parking Lot Improvements were received; and
WHEREAS, Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 was the low bidder in the amount of $110,239.25; and
WHEREAS, an additional $40,000 is being added to this agreement for similar improvements to Parking Lot H; and
WHEREAS, funding will be provided from account 340-4030-418.73-99 (CIP A071); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements.