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TO: Mayor Robert J. O’Connor
FROM: Christopher E. Lirot, Road and Bridge Coordinator
DATE: February 22, 2017
SUBJECT:
A Resolution to Award the 2017 City Wide Street Resurfacing Projects to Builders Paving LLC and Appropriate Motor Fuel Tax funds
PURPOSE:
To award the Construction Contract for the 2017 Resurfacing Projects and the appropriation of Motor Fuel Taxes (MFT) by IDOT Resolution.
BACKGROUND:
The city maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. This Construction Contract includes the resurfacing of 50.55 lane miles of City Streets (Exhibit B).
DISCUSSION:
Bids were opened and publicly read on February 22, 2017. The bid tabulation for the 2 bids received is attached as Exhibit A. The lowest responsible bid was submitted by Builders Paving LLC of Hillside, IL in the amount of $5,948,000.00 which is 8.3% less than the Engineer's Cost Estimate. Builders Paving is IDOT Certified and has previously completed work for the City of Aurora including Resurfacing Projects of $4.1 million in 2015 and $4.0 million in 2016. We recommend awarding the 2017 Street Resurfacing Projects to Builder Paving LLC for the unit prices submitted.
The Resolution appropriating Motor Fuel Tax funds in the amount of $2,500,000 for Maintenance is attached as Exhibit C.
The 2017 City Budget provides $2,500,000 in account no. 203-4460-431.76-09 (MFT), $2,000,000 in account 212-4460-431-73-91 (MMFT), $450,000 in account 221-1330-801-43-02 (CDBG) and $1,000,000 in account 340-4460-431-73-91 (CapA).
IMPACT STATEMENT:
Construction is expected to begin in April and be completed by September. Each street will be under construction for 4 to 10 weeks.
RECOMMENDATIONS:
I request the proposed resolutions be adopted.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award the Contract for the 2017 City Wide Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in the amount of $5,948,000.00 and to Appropriate Motor Fuel Tax Funds, 17-00000-01-GM.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface the Streets as listed in the attached and incorporated as Exhibit 'B'; and
WHEREAS, bids were received and publicly opened and read on February 22, 2017 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 was the lowest responsible bidder in the amount of Five Million Nine Hundred Forty Eight Thousand and Zero Cents ($5,948,000.00); and
WHEREAS, State Motor Fuel Tax funds will be utilized for this project and the MFT Resolution appropriating these funds is attached hereto and incorporated as Exhibit 'C'; and
WHEREAS, the 2016 City Budget provides $2,500,000 in account no. 203-4460-431.76-09 (Motor Fuel Tax), $2,000,000 in account 212-4460-431-73-91 (MMFT), $450,000 in account 221-1330-801-43-02 (CDBG) and $1,000,000 in account 340-4460-431-73-91 (CapA).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor is hereby authorized to execute a contract with Builders Paving LLC for the unit prices shown within the bid as set forth in Exhibit 'A' and the City Clerk is authorized to sign the Motor Fuel Tax Appropriation as set forth in Exhibit 'C'.