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TO: Mayor Thomas J. Weisner
FROM: Christopher E. Lirot, Road & Bridge Coordinator
DATE: May 18, 2015
SUBJECT:
Resolution Authorizing the Director of Purchasing to sign the Construction Engineering Agreement with Thomas Engineering Group, the Mayor to sign the Local Agency Agreement for Federal Participation with the State of Illinois and to Appropriate Motor Fuel Tax Funds for the E New York Street Project
PURPOSE:
This Resolution will authorize the Supplement to the Phase III Engineering Agreement approved on July 9, 2013, the Amendment to the Funding Agreement and the Appropriation of Motor Fuel Tax (MFT) funds.
BACKGROUND:
Construction on the E New York Street Project (Welsh - Asbury) began in September, 2013 and was originally scheduled to be completed in 2014. Due to multiple delays including the ComEd utility relocations, cement shortages and construction complications the project won't be completed until the Fall of 2015.
DISCUSSION:
Thomas Engineering Group has been the onsite engineers for this project. Although they have maintained the appropriate staff during construction, it has become apparent that due to the construction delays, their budget will expire before the project is completed. The city has determined that it is in our interest to have Thomas Engineering finish the project. The attached supplement noted as Exhibit A includes 1,500 hours of additional inspection for a total not to exceed $189,926. This amount was negotiated down from $234,669 and includes no additional direct cost for vehicle usage. The city continues to request additional federal funds to reimburse the city 75% of this supplement.
The 2015 Budget provides $189,926 for this item in account no. 203-4460-431.79-51 (Motor Fuel Tax Funds).
IMPACT STATEMENT:
No Impact.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Director of Purchasing to sign the Construction Engineering Agreement with Thomas Engineering Group, the Mayor to sign the Local Agency Agreement for Federal Participation with the State of Illinois and to Appropriate Motor Fuel Tax Funds for the E New York Street Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to have Thomas Engineering complete the E New York Street Project, and
WHEREAS, there is a need for a Supplement to the Construction Engineering Agreement with Thomas Engineering Group, 762 Shoreline Drive, Suite C-D, Aurora, IL in an amount not to exceed $189,926, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, there is a need for an Amendment to the Local Agency Agreement for Federal Participation to fund 75% of the additional costs, a copy of which amendment will become available after additional federal funds are secured; and
WHEREAS, there is a need to appropriate Motor Fuel Tax funds in the amount of $190,000, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'B'; and
WHEREAS, the 2015 City Budget provides $190,000 for this item in account no. 203-4460-431.79-51 (Motor Fuel Tax funds).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to sign the Construction Engineering Services Agreement with Thomas Engineering Group as set forth in Exhibit 'A', the Mayor is hereby authorized to execute the Amendment to the Local Agency Agreement when it becomes available and the City Clerk is authorized to sign the appropriation of Motor Fuel Tax funds as set forth in Exhibit 'B'.