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TO: Mayor Richard C. Irvin
FROM: Steve Andras, P.E., Acting Airport Manager
DATE: August 21, 2020
SUBJECT:
A resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation Division of Aeronautics and a not to exceed consultant agreement in the amount $78,100 between Crawford, Murphy & Tilly, Inc. and the City of Aurora for Construction Phase Engineering Services for the Airfield Pavement Rehabilitation Phase 3, Area 1 Project (ARR-4352)
PURPOSE:
To obtain approval to enter into a Consultant Agreement with Crawford, Murphy and Tilly, Inc. to provide Construction Phase Engineering Services as well as obtain approval to enter into an Agency Agreement with the State of Illinois.
BACKGROUND:
In January of this year the City Council approved a design phase engineering agreement between the City of Aurora and Crawford Murphy and Tilly for this project.
This project was let by the Illinois Division of Aeronautics in early spring.
An executed Agency Agreement is required in order for the State to award the project and lock in unit prices. It is doubtful that this project will start this year but we still need Council approval to lock the prices and to avoid the cost of rebidding.
DISCUSSION:
The total cost of this project based on low bid is estimated to be $408,616 of which our local share will be five percent or $20,381. Regardless of the not-to-exceed amount of the Consultant Agreement, our maximum outlay for this project will be $20,381.
Funds for this project have been set aside in our FY2020 budget under CIP project D050 in account No.504-1810-433.73-25.
IMPACT STATEMENT:
This project should have no adverse impact to the City of Aurora and should reduce the ongoing cost of maintaining the airport infrastructure.
RECOMMENDATIONS:
We respectfully request that you forward these agreements to the Finance Committee for their review and favorable recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed agreement for Construction Phase Engineering Services in the amount of $78,100 with Crawford, Murphy and Tilly, Inc. for the Airfield Pavement Rehabilitation Phase 3, Area 1 Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City of Aurora desires to rehabilitate the airfield pavement; and
WHEREAS, the Airfield Pavement Rehabilitation, Phase 3, Area 1 Project will be funded with Federal, State and Local funds with the City of Aurora's local share being $20,381; and
WHEREAS, the City's 2020 budget provides funding for this project under CIP D050 in account No. 504-1810-433.73-25.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized and directed to execute the Agency Agreement with the State of Illinois and the not-to-exceed agreement in the amount of $78,100 for Construction Phase Engineering services with Crawford Murphy and Tilly, Inc. for the Airfield Pavement Rehabilitation Phase 3, Area 1 Project.