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TO: Mayor Thomas J. Weisner
FROM: Dan Feltman
DATE: February 27, 2014
SUBJECT:
Resolution Authorizing the Mayor and City Clerk to execute the Local Agency Agreement for Federal Participation with the State of Illinois and the Phase II Engineering Agreement with V3 Companies for IL. Rte 59 Metra Commuter Parking Lot Modifications and Station Blvd Extension Project, Section 13-00300-00-PK
PURPOSE:
To authorize the Mayor and City Clerk to execute the Local Agency Agreement (Exhibit A) and Phase II engineering services agreement with V3 Companies (Exhibit B)..
BACKGROUND:
Station Boulevard is a regional north-south roadway that is now open to traffic from New York Street to Meridian Lake Drive. Station Blvd. is designed to connect transit-oriented developments and surrounding commercial areas and to reduce congestion from Rte. 59 Train Station parking lot. Station Blvd construction was funded through a public and private partnership.
Route 59 Metra Commuter train stop has the highest boarding and ridership numbers of any of the 27 stops on Metra's BNSF train line. In a 2007 survey, 72% of commuters identified congestion existing and entering the parking lot as the number one problem. The parking lot has 100% occupancy and there's a waiting list for parking permits. There are approximately 2,228 existing parking spaces available for commuters. To address the traffic issues and to achieve the goals of CMAP, the proposed improvements consists of : reconfiguration and expansion of the existing parking lot (addition of 429 parking spaces), intersection improvements with new traffic signals and interconnect, extension of Station Blvd into the parking lot, reducing vehicle, bike and pedestrian conflict, relocation of Pace staging area and installation of utilities.
In February of 2013, the City applied for Congestion Mitigation and Air Quality Improvement Program (CMAQ 80/20) grant from CMAP to address the above issues. In November 2013, the City's received notification from CMAP that the City's project has been approved for programming..
DISCUSSION:
Funding totaling $1,606,000 for construction and phase 2 engineering design has been approved for the grant program for the City. The attached engineering agreement from V3 Companies (Exhibit B) in the amount not to exceed $120,360 provides for phase 2 engineering design consisting of preparation of detailed engineering plans, special provisions, permitting, and cost estimate in accordance with IDOT's guidelines. The City will front fund the phase 2 engineering costs and will be reimbursed a minimum of $96,288 by the IDOT. Federal funding for this project will be administered through IDOT according to the attached Local Agency Agreement (Exhibit A). The City's portion for phase 2 engineering is $24,072. The City's portion for construction is estimated to be $377,000, exact amount to be determined at time of project letting.
IDOT required 5 copies of the executed Local Agency Agreement with original signatures and 4 copies of the executed phase 2 engineering agreement with V3 companies. The 2014 Budget provides $120,360 for this item in Account No. 530-4434-437-73.20
IMPACT STATEMENT:
No Impact.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency Agreement for Federal Participation and the Phase II Engineering Agreement with V3 Companies for IL. Rte. 59 Metra Commuter Parking Lot Modifications and Station Blvd Extension Project Section 13-00300-00-PK
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, in February of 2013, the City applied for Congestion Mitigation and Air Quality Improvement Program (CMAQ 80/20) grant from CMAP to address the above issues. In November 2013, the City's received notification from CMAP that the City's project has been approved for programming; and
WHEREAS, there is a need for a Local Agency Agreement with the State of Illinois to provide Federal Funds for construction is attached Exhibit A ; and
WHEREAS, there is a need for a Phase II Engineering Services Agreement for IL. Rte. 59 Metra Commuter Parking Lot Modification and Station Blvd. Extension Project. The City has received proposal for Phase II professional engineering services from V3 Companies, 7325 Janes Avenue, Woodridge, IL 60517,a copy of which Agreement is attached hereto and incorporate herein as Exhibit B; and
WHEREAS, the City will front fund the phase II engineering costs and will be reimbursed a minimum of $96,288 by the IDOT. Federal funding for this project will be administered through IDOT according to the attached Local Agency Agreement (Exhibit A); and
WHEREAS, the 2014 City Budget provides $120,360 for this CIP project # CO63 in account # 530-4434-437-73.20)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized to execute the Local Agency Agreement with the State of Illinois as set forth in Exhibit A and the Phase II Engineering Agreement with V3 Companies as set forth in Exhibit B for the IL. Rte. 59 Metra Commuter Parking Lot Modification and Station Blvd. Extension Project. Section 13-00300-00-PK
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Exhibit A: Local Agency Agreement with the State of Illinois to provide Federal Funds
Exhibit B: Phase II Engineering Services Agreement from V3 Companies